General Affair Coordinator

Summary:

The General Affair (GA) Coordinator ensures the school’s non-academic operations run smoothly, safely, and efficiently. This role oversees procurement, maintenance, security, and administrative support, including boarding-house needs and IB DP facility requirements.

Core Responsibilities:

• Facility & Asset Management: Overseeing all buildings, equipment, grounds, and vehicles, with special attention to the unique needs of a boarding school (dorms, dining, sports facilities) and specialized IBDP requirements (labs, resources).
• Boarding Life Support: Ensuring the smooth operation, safety, and comfort of the boarding facilities, coordinating with House Parents/Boarding Staff.
• Procurement & Budget Control: Managing the end-to-end process of purchasing goods and services, controlling the GA operational budget, and seeking cost-saving measures.
• Regulatory Compliance & External Relations: Ensuring the school adheres to all government regulations (licenses, permits, safety standards) and maintaining positive relationships with external vendors and local authorities.

Requirements:

• Minimum Bachelor's Degree in Management, Engineering, or a related field.
• Excellent command of written and spoken Bahasa Indonesia and English.
• Strong leadership, problem-solving, and multitasking skills.
• Minimum of 5 years of experience in General Affairs, Administration, or Facilities Management, with at least 2 years in a managerial role. Experience in a school, particularly a boarding school or international school, is highly preferred.
• Strong skills in planning complex schedules, managing multiple projects, and executing preventative maintenance.
• Ability to manage large operational budgets and negotiate favorable contracts.
• Proactive and calm under pressure, with the ability to swiftly resolve operational crises (e.g., utility failure, security breaches).
• Strong people management skills to lead, motivate, and manage a diverse team of support staff and third-party vendors.
• Excellent communication skills to effectively liaise with the Principal, teachers, boarding staff, students, and external government officials/vendors.