General Affair Coordinator

About the role

The Assistant General Affair Manager supports the Compensation, Benefit & General Affair Manager in managing facilities, assets, vendors, projects, compliance, and internal services to ensure efficient, safe, and reliable office operations.

Key responsibilities

• Manage assets and facilities end-to-end, from procurement, maintenance, and improvement to disposal.
• Manage vendor selection, performance, SLA, contracts, and annual negotiations.
• Monitor GA Opex & Capex, operational costs, vendor billing, and energy efficiency.
• Manage and oversee maintenance, renovation, and facility improvement projects.
• Ensure licensing, permits, certifications, and GA-related compliance are properly maintained.
• Supervise, develop, and evaluate the GA team in line with company policies and governance.

Qualifications

• Bachelor's degree (S1) in Engineering, Management, Business Administration, or related fields.
• Minimum 3–5 years of relevant experience in General Affair, Facility Management, Property Management, Engineering, or related functions.
• Experienced in facility & asset management, procurement, vendor management, and project management.
• Strong knowledge of budgeting, cost control, legal & compliance, and GA management.
• Proficient in space and facility layout planning using AutoCAD, SketchUp, or Microsoft Visio for office layouts, seating plans, workflow mapping, and renovation planning.
• Proficient in Microsoft Excel or Google Sheets for Opex/Capex budgeting, cost analysis, and vendor billing.
• Strong analytical, negotiation, communication, problem-solving, and team supervision skills.
• Adaptive, collaborative, responsible, innovative, and committed to operational excellence.