General Affair Executive

General Affair Executive

Main Job Responsibilities:

Responsible for coordinating and supporting General Affairs operations, including transportation services, fleet administration, driver scheduling, regulatory compliance, and employee support services. The role serves as a liaison with service providers and government agencies, ensuring efficient operations, compliance with company policies and statutory requirements, effective resource management, and continuous improvement to support employee welfare, operational excellence, and business sustainability.

1.Associate Transportation Management

• Plan, coordinate, and optimize employee transportation services by managing routes, schedules, capacity, and service provider performance to ensure safe, reliable, cost-effective commuting and high employee satisfaction.

2. Company Vehicle Administration

• Manage and maintain company-owned vehicles by overseeing registration, insurance, maintenance, compliance, safety standards, and fleet performance to ensure operational readiness, cost efficiency, and regulatory compliance.

3. Coordination with Vehicle Rental Service Providers

• Serve as the primary liaison for vehicle rental services by coordinating cost-effective vehicle arrangements, managing vendor performance and contracts, and ensuring timely vehicle availability to support business operations.

4. Driver Duty Scheduling and Monitoring

• Develop and manage driver schedules, attendance, and performance while ensuring transportation operations comply with safety and company standards, and implementing contingency plans to maintain uninterrupted services.

5. License, Permit, and Regulatory Compliance Management

• Manage business licenses, permits, and statutory certifications by coordinating with regulatory authorities, ensuring timely renewals and compliance submissions, maintaining accurate records, and monitoring regulatory requirements to support uninterrupted business operations.

6. Government and Local Authority Coordination

• Serve as the department’s key liaison with government agencies, local councils, and statutory bodies by coordinating inspections, audits, permit applications, and compliance activities, while facilitating communication and resolving regulatory matters to ensure smooth and uninterrupted operations

7. Documentation and Administrative Support

• Maintain accurate and auditable records for transportation, fleet, licensing, and compliance activities, prepare operational reports and analyses, and provide administrative support to ensure efficient General Affairs Department operations.

8. Continuous Improvement and Cost Optimization

• Identify and implement continuous improvement initiatives by analyzing transportation, fleet, and service performance data to enhance operational efficiency, cost effectiveness, compliance, and overall employee service excellence.

Qualification and Skills:

• Bachelor’s degree in business administration, Management, Public Administration, or related field.
• Strong Knowledge of Government Legal Compliance
• Proficient in Microsoft Office Application
• Good in Communication & People Management Skills
• Conflict management and problem-solving skills.