General Affair Supervisor

Location : Karawaci - Cikande

Key Responsibilities

• Manage assets, including asset administration, maintenance coordination, inventory control, and asset movement.
• Monitor preventive and corrective maintenance schedules and coordinate with internal stakeholders and external vendors.
• Manage company vehicle administration, including vehicle tax, registration renewal, insurance policy administration, and claim coordination.
• Administer company permits and licenses, including monitoring validity, renewal processes, and regulatory documentation.
• Coordinate with government authorities, consultants, and vendors regarding permit and licensing matters.
• Coordinate with relevant internal departments to ensure permit compliance and regulatory requirements are fulfilled.
• Prepare periodic reports and recommendations related to assets, facilities, maintenance, and permits.
• Manage petty cash
• Manage business travel arrangements for employees and guests, including flight bookings, accommodation, and travel logistics.
• Coordinate airport transfers, local transportation, and related vendor payments.
• Prepare business travel reports
• Manage employee and expatriate visa, including RPTKA, work permits, KITAS
• Coordinate company events, including vendor selection, negotiations, and event logistics.
• Manage employee supplies and corporate merchandise, including procurement, inventory, and distribution.

Qualifications & Skills

• Manage business travel arrangements for employees and guests, including flight bookings, accommodation, and travel logistics.
• Minimum 1-5 years of experience in General Affairs, Asset & Facility Administration, and Government Permit & Licensing Management
• Attention to Detail, Communication, Responsibility

Technical skills

• General administration and document control
• Vendor administration and coordination
• Facility, asset and maintanance administration
• Able to coordinate with multiple departments
• Willing to conduct routine site inspections within company facilities.
• Microsoft Office (Excel, Word, PowerPoint )