General Affairs

About the role

GA/Admin Assistant Officer responsible for managing day-to-day administrative tasks to ensure the smooth operation of the project office in a construction industry environment.

Key responsibilities

• Manage day-to-day all administrative tasks to ensure the smooth operation of the project office
• Supervise office and site facilities
• Handle company legal document and paperwork or report
• Ensure procurement and control of office facilities in good condition and in stock: stationery, photocopy, meeting room, business card and office desk
• Ensure procurement and control of office pantry supply in good condition and in stock: water, sugar, tea, coffee, afternoon snack
• Coordinate with vendors and service providers for office maintenance and other administrative services
• Organize and schedule meetings, appointments, and events, preparing necessary materials and taking minutes when required
• Coordinate with travel agents for new and renewal of VISA/KITAS arrangement
• Manage ticketing and hotel arrangement
• Manage documents, correspondence and filing
• Coordinate expatriate support including apartment, housing, facilities and utilities
• Fleet management and daily coordination with drivers and users

About you

• Bachelor's degree in Management, General Affairs, Administration, Accounting, or Finance
• Minimum 3-5 years experience in General Affairs/Administration role, preferably in construction company
• Fluent in English
• Commercial negotiation skills
• Detail oriented
• Multi-tasking capability
• Proficiency in Microsoft Excel and Microsoft Word