General Affairs Executive

Job Summary

The General Affairs Executive is responsible for managing and monitoring company assets to ensure proper utilization, maintenance, documentation, and accountability. The role oversees the asset lifecycle from acquisition and assignment to maintenance, transfer, and disposal, while supporting general administrative activities as needed.

Key Responsibilities

• Manage and maintain accurate records of company assets, including office equipment, furniture, vehicles, and other properties.
• Monitor asset assignments, transfers, returns, and disposals to ensure proper accountability.
• Conduct regular physical asset inventories and reconciliation to verify asset records and actual assets.
• Maintain an updated asset database and ensure proper tagging and documentation of company assets.
• Coordinate with different departments regarding asset requests, issuance, transfer, and retrieval.
• Monitor the condition and utilization of company assets and coordinate repair or maintenance when necessary.
• Track asset-related expenses, maintenance schedules, warranties, and other relevant information.
• Investigate and report missing, damaged, or unaccounted assets and coordinate appropriate action.
• Assist in developing and implementing asset management policies, procedures, and controls.
• Coordinate with suppliers and service providers for asset procurement, maintenance, repair, and disposal.
• Prepare asset management reports, inventory reports, and other administrative reports for management.
• Support audits and provide necessary documentation related to company assets.
• Perform other General Affairs and administrative tasks as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Management, Logistics, or a related field.
• At least 2–3 years of experience in asset management, general affairs, administration, facilities, or a related function.
• Experience handling company property, inventory, or fixed assets is highly preferred.
• Strong organizational and analytical skills with excellent attention to detail.
• Proficient in Microsoft Office, particularly Excel, for asset tracking and reporting.
• Good communication and coordination skills.
• Strong sense of accountability and ability to manage confidential company information.
• Ability to coordinate with multiple departments and external service providers.
• Willingness to perform fieldwork or physical asset inspections when required.