GENERAL CLERK

Administrative Support

• Perform general clerical and administrative duties to support daily office operations.

• Prepare, type, scan, photocopy, and distribute documents as required.

• Maintain organized filing systems for both physical and electronic records.

• Ensure all company records and documents are updated and properly maintained.

• Handle incoming and outgoing mail, courier services, and deliveries.

• Maintain accurate records of correspondence, reports, and administrative documents.

• Assist in document preparation, data entry, and document filing.

• Ensure documents are properly controlled and archived according to company procedures.

• Retrieve documents and records when requested by management or other departments.

• Enter and update information accurately into company databases and spreadsheets.

• Prepare routine reports, summaries, and administrative records.

• Verify data accuracy before submission or filing.

• Assist with document preparation for audits, inspections, and management reviews.

• Answer telephone calls, receive visitors, and direct enquiries to the appropriate personnel.

• Communicate effectively with internal departments and external parties.

• Support interdepartmental coordination for administrative matters.

• Perform other administrative duties assigned by management.

Qualifications

• Minimum SPM, Certificate, or Diploma in Business Administration, Office Management, or a related field.
• Previous clerical or administrative experience is an advantage.
• Fresh graduates are encouraged to apply.

Skills & Competencies

• Good organizational and time management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Basic data entry and filing skills.
• Ability to maintain confidentiality.
• Able to work independently and as part of a team.

Requirements

• Good command of English and Bahasa Malaysia; additional languages are an advantage.
• Able to multitask and prioritize work effectively.
• Positive attitude, responsible, and willing to learn.
• Punctual, reliable, and able to meet deadlines.