General Clerk / Purchasing Manager

General Clerk / Purchasing Manager

South Security – New Zealand
Full-Time | Office-Based | Growing Security Solutions Company

About South Security

South Security is a fast-growing New Zealand company specialising in site security solutions. We work with construction, infrastructure and commercial clients nationwide, delivering reliable, innovative and professional security services.

Due to continued growth, we are seeking a highly organised and detail-focused General Clerk / Purchasing Manager to support our expanding operations and international supplier network.

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About the Role

This is a key administrative and procurement role within our business. You will manage purchasing, supplier coordination, data entry, bookkeeping support, and general office administration.

The role requires regular communication with overseas suppliers and customers, so multilingual capability is essential.

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Key Responsibilities

Purchasing & Supplier Management

• Source and purchase equipment, materials and security components
• Communicate with overseas suppliers regarding pricing, production and shipping
• Negotiate supplier agreements and maintain relationships
• Track orders and manage delivery timelines
• Maintain accurate purchasing records

Data Entry & Administration

• Enter invoices, purchase orders and job costs accurately
• Maintain supplier and customer databases
• Update internal systems and reporting spreadsheets
• Assist with stock control and reporting

Bookkeeping Support

• Process accounts payable and receivable
• Perform bank reconciliations
• Assist with payroll processing
• Support monthly financial reporting preparation
• Liaise with external accountants as required

General Office Support

• Document control and compliance tracking
• Contract administration support
• Provide administrative support to management

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Essential Requirements

• Fluent in English, Chinese and Vietnamese (spoken and written)
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Proven experience in bookkeeping or accounting support
• Experience with Xero (preferred) and Microsoft Office
• Ability to work independently and manage multiple priorities
• Professional and confident when dealing with international suppliers

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Preferred Experience

• 2+ years in administration, purchasing or bookkeeping
• Experience working with overseas suppliers
• Experience in construction, security, or trade-based industries (advantageous)
• Understanding of job costing and inventory management

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What We Offer

• Full-time stable role within a growing New Zealand company
• Supportive and practical team environment
• Opportunity to grow with the business
• Competitive salary based on experience

ANZSCO code 531111