General Coordinator (Administrative)

Key Responsibilities

• Coordinate with the team within the department and across departments, including following up on assigned tasks.
• Prepare quotations for the team as assigned, covering both local and overseas services.
• Coordinate and follow up with the Accounting Department to arrange the issuance of invoices and receipts to clients.
• Prepare and consolidate weekly and monthly reports for the department for management reporting.
• Prepare and summarize lawyers’ working hours/timesheets and prepare reports for submission to clients.
• Coordinate with clients to request and obtain necessary information and documents.
• Provide administrative, documentation, and coordination support to lawyers within the department.
• Coordinate and arrange interdepartmental meetings, including preparing meeting materials and following up on action items.
• Coordinate schedules and appointments for lawyers within the department and interdepartmental meetings, including meeting room and equipment requests and setup, calendar invitations, and coordination with relevant parties to resolve technical issues.
• Support other duties as assigned.

Qualifications

• Bachelor's degree.

• Experience in Administration / Coordination. Experience working in a law firm or a related field will be an advantage.

• Experience in preparing quotations, invoices, or coordinating with the Accounting Department will be an advantage.

• Strong coordination, communication, and follow-up skills.

• Ability to manage multiple tasks and prioritize work effectively.

• Detail-oriented, responsible, and able to complete tasks within deadlines.

• Good command of Microsoft Excel, Word, PowerPoint, Outlook, and Microsoft Teams.

• Intermediate English proficiency, with the ability to read and write emails and communicate on general work-related matters.

• Good interpersonal skills with the ability to work effectively as part of a team and communicate professionally with clients.

  Compay Benefits

• Accident Insurance

• Health Insurance

• Social Society

• Annual Leave (Available upon successful completion of the probation period)