General Manager's Secretary

Job Title:

Administrative Assistant to the General Manager

Job Overview:

We are seeking a highly organized, professional, and proactive administrative assistant to provide comprehensive, high-level administrative and secretarial support to the General Manager (GM). This role serves as the primary contact person for all internal and external stakeholders in the GM's office.

Key Responsibilities:

Schedule and Travel Management: Manage the GM's daily schedule, prioritize scheduling requests, and coordinate complex international/domestic travel itineraries (including airfare, accommodation, and visas).

Communication and Correspondence: Screen incoming calls and emails; accurately draft, proofread, and translate business documents, reports, and emails in English and Mandarin to facilitate smooth collaboration with global and regional teams.

Meeting and Event Coordination: Organize the logistical support for executive meetings, board meetings, and all-staff meetings. Prepare agendas and presentations, and meticulously record meeting minutes to track actions.

Expense and Administration: Handle the GM's monthly business expenses, reimbursements, and expense reports. Maintain an organized and secure electronic file system for storing confidential documents.

Job Requirements:

Education and Work Experience: Bachelor's degree in Business Administration, Communication, or a related field, with 3-5 years of extensive experience supporting senior executives or general managers.

Language Skills: Fluent in reading and writing English and Chinese, capable of effectively managing communication and translation work required for regional business operations.

Technical Skills: Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Teams, Zoom).

Core Competencies: Excellent interpersonal skills, strong problem-solving abilities, high adaptability, and a commitment to strictly protecting company confidential information.

Pay: Up to $9,000.00 per month

Benefits:

• Cell phone reimbursement
• Dental insurance
• Flexible schedule
• Free parking
• Parental leave
• Promotion to permanent employee

Work Location: Hybrid remote in Singapore (Singapore, Singapore)