General Office Administrator

General office Administrator

Position Summary,

GTC Technical Support is hiring a General Office Administrator to run the day to day financial and administrative operations of the office. You will own full service payroll, accounting, and client billing, support light HR functions, and keep the office running smoothly.

Report to: CEO

Located: on site

Employment type: full time

Key Responsibilities:

Payroll(Full Service)

• Process semi monthly payroll accurately and on time, including Hours overtime PTO bonuses, and deductions
• Maintain employee pay records, tax withholdings, and benefits deductions
• File and remit payroll taxes (federal,state,local) and prepare quarterly filings, W-2, and 1099s
• Handle new hire setup, terminations, final pay, and wages garnishments
• Respond to employee payroll questions and resolve discrepancies

Accounting

• Manage accounts payable and accounts receivable, including approving invoices for payment
• Reconcile bank, credit card, and Payroll accounts monthly
• Record journal entries and maintain the general ledger
• Prepare monthly financial reports and support the outside CAP with month end. Quarter end, year end, tax preparation.

Billing

• Prepare and send client invoice accurately and on schedule
• Track payments, follow up on past due accounts, and post receipts
• Resolve billing disputes and maintains accurate customer account records

Human Resources (light)

• Coordinate new hire onboarding paperwork (I-9,W-4,direct deposit, handbook acknowledgments)
• Maintain personnel files and keep them confidential and complaint
• Track personnel file and keep them confidential and complaints
• Track benefits enrollment, time off and employee data in the HR system
• Assist with job postings, scheduling interviews, and references checks.
• Serve as first point of contact for basic HR questions and escalate complex matter to Management

General office administrator

• Answer phones and email, greet visitors, and route inquiries
• Order supplies, manage venders, maintain office equipment and records
• Schedule meeting, manage calendars, and prepare document as needed

Qualifications and Experience Required

• 3+ years of office administration experience with hands on payroll and bookkeeping responsibility
• Working knowledge of payroll tax rules, wages and hour requirements, and basic accounting principles
• High school diploma or equivalent

Preferred

• Associate's or bachelor's degree in accounting , business, or a related field
• Payroll certification (FPC or CPP) or bookkeeping certification
• Prior experience handling confidential employee information

Skill and competencies Technical

• Proficiency with accounting software such as quickbooks and clover
• Strong Excel or google sheets skills and comfort with Microsoft 365 or google workspace

Personal

• Meticulous attention to detail and accuracy with numbers
• Strict discretion with payroll with personnel information
• Strong organization, time management, and ability to meet recurring deadlines
• Clear written verbal communication with employees, clients, and vendors
• Ability to work independently and handle several priorities at once

GTC is an equal opportunity employer. We consider all qualified applicants with regard to race, color, sex,Sexual orientation, gender identity, national origin,age,disability,veteran status, or any protected characteristic.

Pay: $20.00 - $24.00 per hour

Expected hours: 25.0 – 32.0 per week

Benefits:

• Paid time off

Education:

• Associate (Required)

Experience:

• office Administration: 3 years (Required)

Work Location: In person