General Office Assistant

Job Summary

We are seeking a dynamic and organized General Office Assistant to join our team! In this vital role, you will support the administrative offices in their daily accounting, insurance and payroll tasks. Additionally, you will cross train in our front office, where you will learn the skills needed to back that position up and take on Saturday shifts as required. Your energetic approach and attention to detail will support various administrative functions, enhance client communication, and maintain a professional environment. This paid position offers an exciting opportunity for someone eager to develop their office management skills while contributing to a positive workplace atmosphere.

Responsibilities

• Secretarial tasks including answering phones, organizing and maintaining paper and digital files. Copying and scanning.
• Posting deposits and vendor bills.
• Managing the vendor invoice inbox.
• Assisting with some time and attendance daily tasks
• Statement reconciliation
• Manage confidential information discreetly, adhering to privacy policies and data security protocols
• Perform clerical tasks such as proofreading documents, scheduling appointments, and preparing reports
• Support personal assistant responsibilities when needed, including calendar management and travel arrangements
• Skills
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Bilingual capabilities are highly desirable to assist diverse client needs and enhance communication
• Previous office experience or administrative background preferred; familiarity with office management practices is a plus
• Exceptional phone etiquette and communication skills for professional client interactions
• Ability to handle confidential information responsibly with integrity and discretion
• Strong typing speed and accuracy for efficient data entry and document proofreading
• Effective time management skills to prioritize tasks and meet deadlines consistently
• Personal assistant experience is advantageous for supporting executive or team members effectivelyJoin us in creating a vibrant office environment where your skills make a real impact! We value energetic professionals who thrive on organization, excellent communication, and delivering outstanding support every day. This paid role is perfect for motivated individuals looking to grow their administrative expertise while contributing positively to our team.

Pay: $17.00 - $19.00 per hour

Expected hours: 40.0 – 45.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person