General Operations & Administration Executive

Job highlights

• Bachelor s degree any field
• Required qualifications
• Willingness to take ownership and handle both routine and unexpected operational requirements
• Preferred qualifications
• 13 years of experience in administration,office management,general operations,or a similar role
• Experience working in a startup,manufacturing,engineering,or fast-paced business environment

Role Overview

We are looking for a proactive, organised, and dependable General Operations Administration Executive to support smooth day-to-day business operations. This role combines office administration, vendor coordination, documentation, procurement support, facilities management, and cross-functional operational assistance. The ideal candidate is hands-on, detail-oriented, comfortable managing multiple priorities, and able to follow through with minimal supervision.

Key responsibilities

• Manage day-to-day office administration, facilities, housekeeping, security, maintenance, and general workplace requirements.
• Maintain office supplies, stationery, equipment, inventory, and related records.
• Coordinate with vendors and service providers for maintenance, repairs, housekeeping, security, courier, and other facility requirements.
• Manage visitors, deliveries, correspondence, calls, and other office coordination activities.
• Support internal meetings, events, onboarding, and offboarding requirements.
• Maintain accurate physical and digital records, including invoices, contracts, bills, warranties, and statutory documents.
• Collect, verify, and organise invoices and expense-related documents for submission to the Finance team.
• Prepare and maintain administrative trackers, checklists, SOPs, and operational records.
• Ensure timely follow-up with vendors and monitor the quality of services provided.
• Handle confidential information and company records with appropriate discretion.
• Support HR, Finance, IT and Operations teams with administrative and documentation requirements.

Required qualifications

• Bachelor s degree any field. 13 years of experience in administration, office management, general operations, or a similar role.
• Strong organisational, prioritisation, coordination, and follow-up skills.
• Clear written and verbal communication skills.
• Proficiency in Google Workspace or Microsoft Office, especially spreadsheets and documents.
• Ability to maintain accurate records and work with confidential information.
• Willingness to take ownership and handle both routine and unexpected operational requirements.

Preferred qualifications

• Experience working in a startup, manufacturing, engineering, or fast-paced business environment.
• Familiarity with purchase orders, vendor management, invoice processing, and inventory tracking.
• Working knowledge of basic workplace safety and statutory compliance processes.

Core competencies

• Ownership and reliability
• Attention to detail Planning and time management
• Problem-solving and resourcefulness
• Vendor and stakeholder coordination
• Professional communication Discretion and integrity
• Adaptability and a hands-on approach

Success measures

• Administrative requests are completed accurately and on time.
• Office supplies, facilities, and essential services remain consistently available.
• Vendor, invoice, renewal, and inventory records are complete and up to date.
• Operational issues are identified early and resolved with minimal disruption.
• Internal teams receive responsive and dependable administrative support.
• Processes become more structured, documented, and cost-efficient over time

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.