General Staff Admin

About the role

This is an Administration role involving vendor management, client liaison, invoice processing, and operational support. You will assist to handle pricing inquiries, respond to client queries, verify shipment invoices, perform data entry, manage office and pantry inventory, and process operational payments and staff reimbursements.

Key responsibilities

• Handle pricing inquiries: draft and send inquiries to vendors, and follow up on vendor quotations
• Serve as the main contact point for responding to client queries
• Verify shipment invoices from vendors, identify discrepancies, and follow up until corrected versions are received
• Perform invoice data entry, scan documents, and submit complete files to Finance in Headquarters
• Monitor and manage inventory for office supplies (stationery) and pantry needs
• Process operational payments and staff reimbursement requests

About you

• Open to Fresh Graduates (High School/Diploma/Bachelor's degree in any field) or candidates with internship experience in Administration
• Proficient in English (both written and spoken communication)
• Detail-Oriented: High accuracy in checking documents, numbers, and invoices
• Fast Learner & Agile: Quick to adapt to operational workflows and learn new tasks
• Proactive & Resourceful: Strong initiative and exploring efficient ways of working
• Strong Communication Skills: Confident in liaising with vendors, clients, and internal teams/Finance Headquarters
• Professional conduct, reliable, and strong work ethic
• Proficient in Microsoft Office (especially Excel and Word)

Interview process will be in English

This position is permanent employee after 3 month probation. Salary will depends on interview result for 3 moth probation. Salary after probation will adjust based on performance in 3 month. Career path opportunity also available for this position