Gift Administration Coordinator

Brief Description Gift Administration Coordinator

The Gift Administration Coordinator plays an important role in supporting the accurate and timely administration of charitable gifts and commitments benefiting Texas A&M University. This position is responsible for receiving, recording, depositing, and communicating gift and commitment information while helping ensure accuracy and consistency throughout the giving process.

Working in a high-volume, deadline-driven environment, the Gift Administration Coordinator develops a strong understanding of Foundation and University gift policies, procedures, practices, and organizational structures. Through careful attention to detail and exceptional service, this position supports donors, Foundation colleagues, and university partners while helping advance the philanthropic mission of the Texas A&M Foundation.

At the Texas A&M Foundation, we believe in the power of philanthropy to transform Texas A&M University and positively impact the state, nation, and world. Are you ready to put your attention to detail, service mindset, and organizational skills to work for a greater purpose?

What you’ll do...

Role As the Gift Administration Coordinator, you will support the accurate processing, documentation, and administration of charitable gifts. In this role, you will:

• Receive and log philanthropic gifts, including checks, cash, credit card and online transactions, gifts-in-kind, wire transfers, stocks, payroll deductions, matching gifts, and pledge agreements.
• Prepare daily working files and process bank deposits and monthly electronic funds transfers accurately and promptly.
• Review fundraising plans, sponsorship materials, and payment options and provide guidance to university partners and student organizations.
• Create and update constituent records and maintain accurate gift and commitment information within the donor database.
• Maintain the Document Management System, ensuring records are appropriately scanned and filed, and provide system training to Foundation team members.
• Distribute gift and commitment information to appropriate authorized individuals.
• Respond to gift-related questions from donors, Foundation staff, and campus partners through phone and email.
• Support Gift Administration team operations and provide backup assistance to team members as needed.

What we have to offer...

Purpose: Play an important role in the giving process by ensuring charitable gifts and commitments benefiting Texas A&M University are administered accurately and efficiently.

• Competitive total compensation package with performance-based incentives.
• Comprehensive benefits including medical, dental, life insurance, identity protection, and more, available at no cost to you.
• Retirement planning with a 17% employer contribution toward your retirement.
• Opportunities for professional growth and development within a mission-driven organization.
• Collaboration with colleagues across the Foundation and Texas A&M University.
• Meaningful work supporting donors and the philanthropic mission of Texas A&M University.

What we require...

• Bachelor’s degree, preferably in accounting, business administration, finance, or a related field, or an equivalent combination of education and experience.
• Minimum of two years of experience in accounting, finance, or a related field requiring meticulous attention to detail.
• Proficiency with Microsoft Access, Excel, Word, and Outlook, as well as AI and internet software.
• Proven ability to maintain confidentiality across a variety of situations and stakeholders.
• Ability to work effectively in a high-volume environment where accuracy and data integrity are essential.
• Strong analytical and critical-thinking skills, with the ability to handle both detailed, repetitive responsibilities and more complex projects.
• Exceptional customer-service skills and a donor-centric mindset.
• Strong written, verbal, and interpersonal communication skills, including the ability to communicate data clearly and concisely.
• Strong organizational skills with the ability to prioritize multiple responsibilities and work calmly under deadlines.
• Strong commitment to the mission and vision of the Texas A&M Foundation and a desire to serve as an ambassador for the organization and Texas A&M University.

We’d love to find someone with...

• Experience in an advanced administrative or financial position requiring meticulous attention to detail and adherence to deadlines.
• Knowledge of Texas A&M University financial functions.
• Demonstrated ability to collaborate across departments and build effective cross-functional partnerships.
• Experience in the nonprofit or fundraising field.
• Experience using customer relationship management systems and complex databases.

We expect our team members to...

• Demonstrate the attributes and behaviors of a Passionate Professional Dedicated to Purposeful Philanthropy.
• Exhibit the Aggie Core Values in their work.
• Contribute to team effectiveness through collaboration, knowledge-sharing, and proactively identifying process improvements.
• Support the achievement of personal, departmental, divisional, and organizational goals aligned with the Foundation’s mission and vision.
• Support special projects and initiatives as needed.