Governance Specialist

This position is located in Winnipeg, Manitoba.

The Organization

Credit Union Central of Manitoba (CUCM) is the trade association and central service organization that supports Manitoba's credit unions. Based in Winnipeg, CUCM manages liquidity reserves, monitors credit granting practices, and provides a wide range of shared services, including corporate governance support, government relations, advocacy, payments and settlement systems, treasury services, human resources, research, communications, marketing, strategic planning, lending support, product development, and business consulting. Guided by the values of Members First, Accountability, Teamwork, Belonging, and Community, CUCM works to strengthen Manitoba's credit union system and help member credit unions deliver value to the individuals, businesses, and communities they serve.

About the Role

Reporting to the Chief Corporate Officer, the Governance Specialist is a hands-on governance role responsible for supporting the effective functioning of the Board of Directors and its committees. This role serves as the primary resource for all board-facing activities, ensuring that governance processes are well administered, corporate records are maintained with rigour, and the Board has the coordination and documentation support it needs to fulfill its responsibilities effectively. This role requires both depth of governance knowledge and the organizational discipline to manage a high volume of complex, time-sensitive, and confidential responsibilities without dedicated administrative support. The successful candidate will bring a strong understanding of board governance practices, excellent written communication skills, and the judgment to operate with discretion in a provincially regulated trade association.

Key Responsibilities

• Lead the planning, coordination, and administration of all CUCM Board and committee meetings, including annual meeting schedules, forward agendas, work plans, minutes, and business arising reports.
• Prepare and distribute Board and committee packages in a timely and accurate manner, including agendas, minutes, presentations, briefing notes, and supporting materials.
• Administer and coordinate Board and governance assessment processes, including board meeting evaluations, annual Board and committee self-assessments, director peer assessments, and management feedback surveys.
• Lead the planning and coordination of CUCM’s Annual General Meeting, including notice packages, AGM booklets, meeting briefing materials, and production of accurate minutes.
• Maintain CUCM’s corporate policy manual and ensure Board and corporate policies are kept current, with version control and policy review cycles managed effectively
• Develop and manage the governance and corporate secretary budget in accordance with organizational objectives, including preparation of variance reports and forecasting.
• Lead the preparation and filing of required corporate returns and provincial reporting obligations, ensuring accuracy and timeliness in accordance with legislative requirements.
• Maintain official corporate records, including minutes, resolutions, articles, by-laws, contracts, signing authority documentation, and historical corporate records.

Qualifications

• A diploma or degree in business administration, public administration, governance, or a related field.
• 7 to 10 years of progressive experience in corporate governance, board administration, or a related corporate secretariat function.
• Demonstrated experience supporting Boards and Board committees, including the preparation of board materials, minutes, and governance documentation.
• Strong understanding of board governance, corporate records management, and statutory compliance requirements in a regulated environment.
• Excellent written communication skills, including the ability to prepare accurate and professional minutes, briefing notes, reports, and governance materials.
• Exceptional organizational ability and attention to detail, with the capacity to manage high volumes of work to concurrent deadlines.
• Strong interpersonal and relationship management skills, with the credibility to work effectively with directors, executives, and external stakeholders.
• Ability to work independently and take ownership of a broad portfolio of responsibilities without dedicated administrative support.
• An ICD designation, legal background, or equivalent governance credential would be considered a strong asset.