Grant Accounting Manager

This role is critical to ensuring compliance with the Illinois GATA framework, accurate vouchering, and timely reporting for grants administered in Chicago and across Illinois.

Job Duties

• Maintain financial records for all federal and state grants, ensuring compliance with GATA, Uniform Guidance (2 CFR Part 200), and agency-specific requirements.
• Prepare and submit vouchers and reimbursement requests in accordance with grantor timelines and formats.
• Monitor grant expenditures and ensure alignment with approved budgets and allowable costs.
• Partner with program leadership in the development and review of grant budgets, amendments, and cost allocations.

Direct Client Services (80-90%)

• Serves as primary point of contact for complex grant requirements.
• Oversees the preparation and review of grant and contract vouchers, ensuring accuracy, timeliness, and compliance with GAAP and funder guidelines.
• Supports the accounts receivable functions, ensuring proper coding, collections, and reporting.
• Supports the development of comprehensive grant and program budgets in collaboration with program and finance leadership.
• Provides strategic financial insights and recommendations to clients based on in-depth analysis of grant requirements, funding utilization and grant budgets.
• Lead the preparation funder reviews and sudits for assigned clients, coordinating with finance and program leadership to ensure the accuracy of financial documentation.
• Ensures client compliance with all relevant financial regulations, including federal, state, and local funding requirements.
• Supports monitoring of internal controls to safeguard client and funder assets and prevent fraud.
• Evaluates and enhances financial processes and procedures for clients, leveraging technology and best practices to improve efficiency and effectiveness.
• Provides advanced technical accounting support, including guidance on revenue recognition, current and/or pending Accounting Standards Updates (ASU’s), and grant compliance such as but not limited to 2 CFR 200 compliance, as applicable.
• Fosters strong, collaborative relationships with key stakeholders at each client organization, serving as a trusted financial advisor and subject matter expert on grants and contracts
• Addresses complex client concerns and ensures timely and effective resolution.

Workflow Coordination and Team Support (10-20%):

• Monitors and reviews support team deliverables
• Coordinates team support activities and provides mentoring, training, and professional development.
• Other duties as requested.