Grant & Budget Manager

Position Summary

Tubman Health is a community-based health organization committed to advancing health justice, racial equity, and community well-being. Through culturally responsive, integrative health services and community-centered programming, we work to address systemic barriers to health and create conditions in which our communities can thrive.

The Grants and Budget Manager plays a critical role in sustaining and advancing this mission by managing the organization’s grant development, grant administration, and budget oversight processes. This position ensures that funding opportunities are identified and pursued, grant commitments are fulfilled, and financial resources are accurately tracked, allocated, and reported.

Working closely with both the Admin & Finance Director and the Development Director, this role will support the alignment of funding with organizational priorities, maintain the financial integrity of grant-funded programs, and ensure that the organization meets its contractual, financial, and reporting obligations.

The ideal candidate is a words and numbers person who is detail-oriented, strategic, and collaborative, move comfortably between grant writing, financial analysis, compliance, and relationship management. They bring strong project management skills, sound financial judgment, and a commitment to the mission and guiding principles of the organization.

Key Responsibilities

1. Grant Development and Fundraising Support

• Research and identify private and public grant opportunities that align with Tubman Health’s mission, programs, strategic priorities, and funding needs.
• Maintain a grant calendar that tracks application deadlines, reporting requirements, renewal opportunities, and other key deliverables.
• Support the preparation and submission of grant proposals, letters of inquiry, applications, and supporting materials.
• Collaborate with organizational leadership and program directors to develop compelling narratives, project descriptions, budgets, and measurable outcomes.
• Translate programmatic goals and organizational priorities into clear, persuasive funding proposals.
• Maintain a library of organizational information, program descriptions, outcomes, budgets, and other materials needed for grant applications.
• Support the cultivation and stewardship of institutional funders through timely communication, accurate documentation, and high-quality reporting.

2. Grant Management and Reporting

• Collaborate to manage the full grant lifecycle, from contract review/negotiation, award acceptance and implementation through reporting, closeout, and renewal.
• Maintain a centralized tracking system for grant awards, funding restrictions, deliverables, reporting deadlines, and renewal dates.
• Coordinate with program directors and other staff to collect programmatic data, outcomes, narratives, and supporting documentation required for funder reports.
• Prepare and submit timely, accurate, and complete narrative and financial reports.
• Monitor grant requirements and ensure that expenditures and program activities align with approved budgets, grant agreements, and funding restrictions.
• Collaborate to track grant balances, spending progress, and remaining funds, proactively identifying underspending, overspending, and potential compliance concerns.
• Maintain organized grant files, including applications, award letters, budgets, amendments, correspondence, reports, and financial records.
• Support grant renewals, extensions, budget modifications, and closeout processes.

3. Budget Management and Financial Analysis

• Support the development, monitoring, and maintenance of organizational, departmental, programmatic, and grant-specific budgets.
• Work with the Director of Administration and Finance and program leaders to ensure that budgets accurately reflect staffing, program activities, operating expenses, and funding restrictions.
• Monitor actual expenditures against approved budgets and provide regular updates on budget performance.
• Establish systems for tracking and maintain accurate projections of grant revenue, expenditures, and available balances.
• Assist with annual budgeting, reforecasting, and financial planning processes.

4. Payroll Allocation and Grant-Funded Staffing

• Coordinate the allocation of payroll expenses across grants, contracts, programs, and unrestricted and restricted funding sources based on approved staffing budgets and grant-funded FTE commitments.
• Maintain accurate records of employee FTE allocations by funding source and reconcile allocations against approved budgets.
• Work with Director of Admin and Finance and program leadership to ensure that staffing changes, salary adjustments, and changes in funding commitments are reflected in payroll allocations.
• Ensure payroll allocations are accurate, consistent, and in alignment with grant budgets and applicable funding requirements.
• Reconcile payroll expenses against the general ledger and grant financial reports, investigating and resolving discrepancies.
• Maintain documentation supporting payroll allocations and personnel costs charged to grants.
• Identify potential funding shortfalls or overallocations and communicate concerns promptly to the appropriate leaders and communicate budget adjustments to funders.
• Support periodic reviews of personnel costs to ensure that grant-funded staffing commitments remain financially sustainable.

5. Compliance, Systems, and Internal Coordination

• Ensure that grant and budget management practices comply with applicable grant agreements, funder requirements, organizational policies, and relevant federal, state, and local regulations.
• Support the development and maintenance of standardized processes for grant tracking, budget monitoring, payroll allocations, and reporting.
• Maintain accurate, accessible, and audit-ready financial and grant documentation.
• Coordinate with finance staff and external auditors during grant-related financial reviews and audits.
• Help identify and address gaps in internal controls, documentation, and financial reporting processes.
• Communicate funding restrictions, reporting obligations, and budget considerations to relevant staff.
• Promote a culture of shared accountability, transparency, and responsible stewardship of organizational resources.

Qualifications

Required

• Bachelor’s degree in accounting, finance, public administration, nonprofit management, business administration, or a related field; OR equivalent relevant experience
• Four or more years of experience in grant management, nonprofit budgeting, financial administration, grant writing, or a related field.
• Demonstrated experience preparing grant proposals and managing grant reporting requirements.
• Experience developing, monitoring, or reconciling budgets across multiple funding sources.
• Strong understanding of restricted funding, grant budgets, and financial reporting.
• Experience tracking personnel expenses or allocating payroll costs across grants, programs, or departments.
• Strong organizational and project management skills, including the ability to manage multiple deadlines and competing priorities.
• High level of accuracy, attention to detail, and commitment to maintaining reliable financial records.
• Proficiency with spreadsheets and financial tracking tools.
• Strong written and verbal communication skills, including the ability to communicate financial information clearly to non-financial colleagues.
• Ability to work collaboratively across departments and build effective working relationships with staff at all levels.

Preferred

• Experience working in a nonprofit, community health center, public health organization, or social justice-oriented organization.
• Experience with government grants, foundation grants, and other restricted funding sources.
• Experience with payroll systems, accounting software, and grant management tools.
• Experience supporting organizational budgeting, financial forecasting, and audit preparation.
• Commitment to racial equity, health justice, and community-led approaches to improving health and well-being.

Core Competencies

• Financial stewardship
• Attention to detail
• Strategic thinking
• Cross-functional collaboration
• Proactive problem-solving
• Strong written communication
• Alignment with organization's Guiding Principles

Compensation and Work Environment

• Annual salary: $83,000 – $90,000, depending on qualifications and experience.
• Extraordinary Benefits: Medical/vision/dental at100% for employees/80% for dependents, life insurance, long term disability, 403b retirement plan, professional development dollars, five weeks paid time off annually, plus some holidays; potential eligibility for Public Service Loan forgiveness.
• Full-time 40 hours a week. 1/5 of the time may be remote, the reminder in-person.
• Reports to: Development Director

To Apply: Please email your resume and cover letter to [email protected] by 11/26/2026

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person