Grant Manager

General Responsibilities Summary

Ensures City grants are properly administered, recorded, documented, spent, and reported in accordance with grant terms and awards and local, state, and federal regulations.

Essential Functions

The list of essential functions is not exhaustive and may be supplemented as necessary. Other duties may be assigned. Regular and predictable attendance and punctuality are essential functions of this position.

Grant Administration: works with each department to oversee the administration of all grant programs, from writing grant applications to grant closeout. Researches and identifies potential sources of funding; prepares written reports outlining grant opportunities; informs departments of specific opportunities available. Serves as a liaison between the City and grant providers.

Grant Accounting and Reporting: assists departments with preparing budgets for grant applications; prepares/reviews requests for payments, quarterly reports, and expense reports; prepares audit work papers for city auditors and federal auditors.

Grant Monitoring: conducts periodic and regular monitoring reviews of grant files and sub-recipients for compliance with grant requirements.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor’s degree (B.A.) from an accredited university or college in Business Administration, Public Administration, Finance, or Accounting and four years related experience; or equivalent combination of education and experience.

Application Requirements

The complexity, guidelines, supervisory controls, and supervision responsibilities described below are representative of this position.

SUPERVISORY CONTROLS:

The supervisor sets the overall objectives and resources available. The employee and supervisor, in consultation, develop the deadlines, projects, and work to be done. The employee is responsible for planning and carrying out the assignment; resolving most of the conflicts which arise; coordinating the work with others as necessary; and interpreting policy on own initiative in terms of established objectives. The employee may also determine the approach to be taken and the methodology to be used. The employee keeps the supervisor informed of progress, potentially controversial matters, or far-reaching implications. Completed work is reviewed only from an overall standpoint in terms of feasibility, compatibility with other work, or effectiveness in meeting requirements or expected results.

SUPERVISORY RESPONSIBILITY:

None.

COMPLEXITY:

The work typically includes varied duties requiring many different and unrelated processes and methods such as those relating to well-established aspects of an administrative or professional field; decisions regarding what needs to be done include the assessment of unusual circumstances, variations in approach, and incomplete or conflicting data; the work requires making many decisions concerning such things as the interpreting of considerable data, planning of the work, or refining the method and techniques to be used.

GUIDELINES:

Guidelines are available, but are not completely applicable to the work or have gaps in specificity; the employee uses judgement in interpreting and adapting guidelines; the employee analyzes results and recommends changes. The employee sometimes makes decisions that affect persons or situation beyond the scope of his/her own tasks, such as assisting customers or problem solving for customers.