Grant Manager

About the Organization:

The MassHire-North Shore Workforce Board (MHNSWB) as established by federal and state legislation is a business-led not-for-profit organization which engages members from business, education, labor, and community-based agencies to set public policies that will build a better labor market for the region. MHNSWB members are appointed by the Mayor of the City of Salem, MA, who as the lead authority appointed by the Governor of Massachusetts provides the pivotal link between the MHNSWB, the City of Salem, and 18 other North Shore municipalities in MA. The City of Salem also acts as the fiscal agent for the MHNSWB. The MHNSWB plans, coordinates, and oversees the growth and effective use of public and private investments to provide quality jobs through workforce development initiatives.

Position Summary:

The Grant Manager supports MassHire-North Shore Workforce Board programming including grant applications and grant writing, grant management, program support, partner communication, and general workforce development activities. Responsibilities include coordinating and implementing training programs and related activities funded through grants to the Board with services such as pre-employment training leading to employment, incumbent worker training, career exposure and exploration, job development and placement, retention, and other related services. These services require timely documentation and responsiveness to funding sources along with regular collaboration with MassHire North Shore Career Center staff, companies, community partners, and educational providers — all with a focus on providing quality customer service to trainees, companies, and partners.

Workforce services for this position are currently funded through a combination of sources which may include state, federal, and other grant funding. Programming may focus on specific sectors or populations depending on current grants and initiatives. The role works as part of a team led by the MassHire-North Shore Workforce Board with the City of Salem serving as the fiscal agent and hiring entity. Depending on the funding stream work may involve close collaboration with partner workforce boards in the region along with career centers, technical schools, community colleges, state universities, community-based organizations, companies, and unions.

The Grant Manager must respond to the requirements of funding sources and the various protocols of program partners to ensure work is accomplished and grant goals are met. Additional related funding opportunities may arise and would fall under the jurisdiction of this role. Each grant includes both common and unique rules, regulations, and processes that must be respected and documented.

Reports to:

The MassHire-North Shore Workforce Board’s Deputy Director in partnership with the MassHire-North Shore Workforce Board’s Executive Director.

Primary Duties and Responsibilities:

· Supports the MHNSWB team with planning and executing programs, initiatives, and grants while supporting the staff working on these grants;

· Seeks out new funding sources for workforce development and works as a part of a team to complete grant applications and facilitate the alignment of current programming to new funding sources;

· Manages the performance of projects and grants, completes regular reports to the MHNSWB and relevant funders on performance, and takes specific steps to improve performance;

· Coordinates contracting activities including procurement activities, contracting, grant applications, reporting, and other related activities as determined by the state and federal government funding sources;

· Organizes and prepares materials for meetings; develops and provides internal and external presentations;

· Collaborates with MHNSWB staff to participate in sector strategies and new projects as appropriate;

· Creates and updates grant portals, databases, Excel spreadsheets, and Google documents as needed;

· Communicates and collaborates with partner organizations including community-based agencies, employers, training providers, and educational institutions to develop partnership agreements and work effectively to meet performance expectations;

· Serves as an intermediary between program and fiscal offices to ensure timely completion of documentation from various partner agencies;

· Commits to the MassHire values of Collaboration, Respect, Reliability, and Ingenuity.

Knowledge, Skills, and Abilities Required:

· Associate degree in business, public administration, or a related field with a bachelor’s degree preferred: five years of successful experience in a similar role can be substituted for education;

· Organizational skills and the ability to prioritize and meet deadlines;

· Strong computational ability, experience with office technology, and computer software proficiency including Microsoft Office suite with Excel and Google Docs;

· Strong attention to detail;

· Excellent communication skills, both written and oral, and the ability to speak to groups and present information;

· Ability to learn federal rules and regulations in the workforce development arena;

· Ability to communicate with various customers of the MHNSWB including private employers, community organizations, political and civic leaders, and the general public;

· Ability to meet deadlines and to handle multiple tasks;

· Previous grant writing or grant management experience;

· Ability and desire to work as part of a team.

Days and Hours:

· Monday through Friday 8:30 AM – 5:00 PM; full-time 37.5-hour work week.

· Local travel required. Some evening work and possible Saturday work may be required: earned time off is available and flexible.

· The Grant Manager must have and maintain a valid Massachusetts driver’s license and have a reliable vehicle for travel to offsite work assignments as needed year-round with mileage reimbursement per City of Salem policies.

Salary and Benefits:

· The salary range is $68,000 to $78,000 per year based on experience/qualifications.

· The City of Salem’s complete benefits package includes medical and dental coverage; vacation, sick and personal leave; and a retirement plan.

Work Environment and Physical Demands:

Parking is 1 block away in the City of Salem garage: a parking pass is provided at no cost to the employee. This job operates in an office environment, predominantly seated, operating standard office equipment such as computers, phones, copy machines, filing cabinets, and keyboards. The incumbent has direct and indirect contact with the public and other agency and city staff. The position requires working with high volume, tight deadlines, being subject to frequent interruptions, and at times without direct guidance from supervisor. While performing the duties of this job, the incumbent is continuously required to talk, hear, and use repetitive motions of the wrists, hands, and fingers. Specific vision abilities required by this job include close vision. The incumbent will frequently stand, carry, reach, grip, and grasp; occasionally stoop, kneel, and crouch. The work involves little to light physical effort; frequently exerts up to 10 pounds of force and occasionally exerts up to 20 pounds of force. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level can vary depending upon daily activity, yet it will remain within moderate noise-level range. Some workspaces are shared.

The City of Salem’s MassHire-North Shore Workforce Board is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, national origin, religion, gender or gender identity, familial status, disability, ancestry, age, marital status, public assistance status, sexual orientation, veteran history/military status, or genetic information.

MASSHIRE VALUES

Collaboration – Power of partnership and streamlined integration of services to achieve effective and timely results for our Masshire-North Shore Career Center customers

Respect – Commit to understanding and valuing the diverse and unique requirements and professional goals of the businesses and people we serve

Reliability – Create trust and reliability by consistently delivering high-quality professional services at each location and at every interaction

Ingenuity – Leverage flexibility, expertise, and knowledge to successfully meet our mission, regardless of new challenges and circumstances that may arise

Pay: $68,000.00 - $78,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person