Grants Accountant

Overview

The Grants Accountant is responsible for overseeing the financial aspects of grants awarded to the organization. Primary duties include budgeting, financial reporting, compliance monitoring, and ensuring that all financial transactions related to grants are accurately recorded and reported in accordance with regulatory requirements and organizational policies. As grants are one of the main funding sources for the sustainable operations of Health Care for the Homeless, this role is key to ensuring operational and financial effectiveness.

Key Role Responsibilities

1. Award Management Process:

o Understands the grant life cycle and follows process through all stages to closeout.

o Serves as a support resource and ensures grant portfolios follow internal process and smooth coordination between stakeholders.

2. Grant Budgeting and Monitoring:

o Develop and monitor grant budgets in collaboration with program managers and grant administrators.

o Track expenditures against approved budgets and ensure expenditures are within budgetary limits, including preparing and entering journal entries as necessary

o Enter grant budgets in MIP

3. Grant Reconciliation:

o Ensures charges are correct and incorrect charges are adjusted accordingly.

o Reviews general ledger thoroughly against source documents to verify transactions are posted accurately.

o Completes monthly control sheets.

4. Financial Reporting:

o Prepare accurate and timely financial reports and support documents for grantors, stakeholders, and management.

o Ensure compliance with grant reporting requirements and deadlines.

o Record grant revenue

5. Financial Compliance:

o Monitor grant expenditures to ensure compliance with grant agreements and regulatory requirements.

o Implement internal controls to safeguard grant funds and ensure accountability.

6. Audit and Monitoring:

o Coordinate with auditors and provide necessary documentation for grant audits.

o Conduct regular monitoring and evaluation of grant financial activities to identify and address any discrepancies or issues.

7. Grant Proposal Support:

o Provide financial information and support during the grant proposal process.

o Review grant proposals and budgets for accuracy and compliance with financial regulations.

8. Communication and Coordination:

o Liaise with program managers, grant administrators, and external stakeholders to provide financial guidance and support.

o Communicate effectively with grantors regarding financial matters and reporting requirements.

Key Agency Responsibilities

In addition to role responsibilities, each staff member of Health Care for the Homeless has the following responsibilities as a part of their employment:

• Models and reinforces the Health Care for the Homeless core values of dignity, authenticity, hope, justice, passion and balance
• Actively participates in performance improvement activities and actively participates in advocacy activities that support the mission of Health Care for the Homeless
• Protects clients’ personal health information by maintaining compliance with HIPAA and other relevant Health Care related IT security regulations
• Performs other duties on an as-needed basis

Knowledge, Experience, and Skills

Formal Education and Training

• Bachelor’s degree in accounting or finance required

Experience

• At least three years of progressively responsible accounting experience
• General ledger entry and account reconciliation experience
• Proficiency with automated systems and willingness and ability to learn new software packages
• Fund accounting and A-133/Single Compliance Audit experience a plus

Skills

• Strong interpersonal, written and verbal communication skills
• Flexible approach, working with several cross-disciplinary teams in a collaborative style
• Ability to work independently, with initiative, and handle multiple priorities and tasks
• Ability to work in sensitive situations and maintain confidentiality
• Comfortable working with people who are homeless and/or low-income