Grants Administrator

Position Details

Position Information

Recruitment/Posting Title

Grants Administrator

Job Category

Staff & Executive - Grants Management

Department

Institute for Health, Health C

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Grants Administrator for the Institute for Health Business Office within Rutgers University Behavioral Health Care.

The primary purpose of the Grants Administrator is to be responsible for the day-to-day support of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities for the Center assigned. The primary responsibility of the Grants Administrator is pre-award and post-award administration of grants, contracts and other restricted funds for the Center. Ensures sponsored research activities are in compliance with the policies and procedures of Rutgers University and federal, state, foundation, corporate and other agencies.

Among the key duties of this position are the following:

• Assists in the submission of grant and contract proposals to federal, state, foundation, corporate and other sponsors.
• Provides grant application guidance to faculty, administrators and staff. Prepares the proposal budget in collaboration with the Principal Investigators. Assists with the development of internal policies and procedures regarding grant and contract proposals and applications.
• Provides budget status reports, detailed transaction reports, projections and other reports to the Principal Investigators, Business Administrator, Center Director & Institute Business Office. Reconciles and ensures expenditures charged to Project Accounts are accurate. Meet with CFO & Center Director monthly to review status of all projects. Work with RFS to ensure invoicing is correct and sent in accordance with grants and/or contract due dates. Provide projection and budget information for quarterly submissions and annual center budgets.
• Reviews and approves MarketPlace requisitions charged to restricted accounts in the Center assigned. Ensures grants and other restricted accounts are not over-expended. Ensures the expenditures are allowable and appropriate.
• Ensures salaries are charged to the correct account string and the labor distribution (effort) is accurate.
• Closely monitors Project Account balances in order to avoid deficits.
• Assists the Principal Investigators with the effort certification and reporting process. Attend center budget meetings and Grant/Research meetings as it relates to this role.
• Contacts Rutgers University administration (ORSP & RFS) and administrative officials of federal, state and private agencies to obtain clarification of grant terms and to resolve issues.

FLSA

Exempt

Grade

27S

Salary Details

Minimum Salary

91354.000

Mid Range Salary

115564.000

Maximum Salary

139774.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

MPSC - Legacy UMD

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor’s Degree in Business Administration, Health Administration or relevant field plus three (3) years of relevant professional experience involving research and sponsored programs administration, ideally in an academic environment.
• quivalent education, experience and/or training may be substituted for the degree requirement.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities.
• Understanding of proposal development, finding funding, Institutional Review Board regulations and other grant related activities.
• Demonstrated strong service orientation.
• Knowledge of computer programs, including MS Word, Excel, PowerPoint and Adobe Acrobat.
• Outstanding human relations and leadership skills and the ability to function in a team environment are required.

Preferred Qualifications

• Supervisory experience.
• Knowledge of how to accomplish superior performance in a unionized environment.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number

26ST1987

Posting Open Date

Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Rutgers University - New Brunswick

City

New Brunswick

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor’s Degree in Business Administration, Health Administration or relevant field plus three (3) years of relevant professional experience involving research and sponsored programs administration, ideally in an academic environment?

(Open Ended Question)

• Do you have knowledge and expertise of Federal and State agency regulations, policies, procedures, and laws applicable to sponsored programs activities?

• Yes

• No

• Do you have supervisory experience?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application