Grants Manager

Grants Manager

Job Description

About HICA

The Hispanic and Immigrant Center of Alabama (HICA) is a community development and advocacy organization that champions economic equality, civic engagement, and social justice for Latino and immigrant families in Alabama. Headquartered in Birmingham, HICA provides direct services, advocacy, education, workforce readiness, and economic development support to more than 4,000 residents annually.

Job Summary

The Grants Manager (GM) is a full-time, salaried position within HICA’s Development Team, responsible for leading and expanding the organization’s portfolio of funding sources across government, foundation, and corporate sectors at the local, state, and federal levels. This role provides strategic direction and hands-on management for all grant-related activities, including prospect research, proposal development, submissions, compliance, reporting, and funder stewardship. The GM works closely with the CEO, COO, Finance Team, Development and Communications Director, and program staff to align funding opportunities with organizational priorities and ensure accurate and timely grant submissions and reports. The position supports grant-related external communications that highlight ¡HICA!’s impact, strengthen funder relationships, and increase the organization’s visibility. The GM supervises the Grants Coordinator and any contractors or interns supporting grants work and plays a key role in securing sustainable funding to advance ¡HICA!’s mission and impact.

Position Type: Full-time

Reports to: Development and Communications Director (DCD)

Location: Birmingham, Alabama

Start Date: January 4, 2027

Key Responsibilities

Resource Development and Strategy

· Develop and manage a strategic annual grants plan and calendar to identify, pursue, and secure funding opportunities aligned with ¡HICA!’s mission and organizational priorities.

· Lead the research, writing, development, review, and submission of grant proposals, ensuring accuracy, quality, completeness, and compliance with funder requirements and deadlines.

· Proactively identify, cultivate, and maintain relationships with prospective and existing funders to strengthen partnerships, increase funding opportunities, and expand ¡HICA!’s funding base.

· Maintain a strong pipeline of funding opportunities, including weekly prospect lists, application deadlines, funding priorities, and internal strategy meetings.

· Support the CEO, COO, and Development and Communications Director (DCD) in evaluating grant opportunities by providing information on funding priorities, award ranges, eligibility, deadlines, and requirements.

· Supervise the Grants Coordinator, assigning responsibilities, establishing timelines, and managing workloads related to grant applications, administration, and reporting.

· Collaborate with the COO and Program Managers to develop proposals that accurately reflect program goals, outcomes, staffing needs, and funding priorities.

· Work closely with the CEO, COO, and Finance Team to develop, review, and revise grant budgets as needed.

· Maintain accurate and updated records of prospective, current, and past funders using grants management software, including application deadlines, reporting schedules, awards, and funder communications.

· Collaborate with the DCD and Finance Team on grant-related fundraising, reporting, stewardship, and external communications that highlight ¡HICA!’s impact.

Grants Administration and Compliance

· Oversee the full grant lifecycle, from application and award management to compliance, reporting, and closeout.

· Ensure all grant applications, progress reports, and financial reports are accurate, complete, submitted on time, and compliant with funder guidelines.

· Coordinate with the COO, Program Managers, Data Analyst, and Finance Team to collect program data, outcomes, and financial information required for grant reporting.

· Monitor grant requirements, deliverables, and reporting deadlines to ensure compliance with funder agreements.

· Maintain organized digital and physical grant records, including proposals, agreements, awards, reports, and correspondence.

· Work with the Grants Coordinator to track grant submissions, awards, reporting deadlines, and funder communications.

· Coordinate funder meetings, agency tours, and site visits in collaboration with the DCD, Executive Assistant, and appropriate program staff.

Communication and Internal Collaboration

· Communicate grant awards, funding opportunities, deadlines, and important updates to organizational leadership and relevant staff.

· Provide weekly and quarterly updates on grant activity, upcoming opportunities, submissions, awards, and reporting requirements.

· Collaborate with the DCD, Finance Team, and program staff to ensure consistency in grant messaging, organizational outcomes, and funder communications.

· Support grant-related external communications that highlight program outcomes, organizational impact, and funding partnerships.

· Attend required staff meetings, trainings, and professional development activities.

· Travel locally and out of town for conferences, trainings, meetings, and organizational events as assigned.

· Attend, support, and participate in organizational fundraising and special events as required.

· Perform other duties as assigned.

Qualifications

· Education: Bachelor's degree required, Master's preferred.

· Experience: At least 5 years prior work experience in grant writing, grant management, or nonprofit resource development, fundraising, and/or communications is preferred.

· Demonstrated interest and/or previous experience in a volunteer or professional capacity working with immigrant or multicultural communities strongly preferred.

· Experience with budgets and government/federal grants preferred.

· Job Skills: Exceptional writing, editing, communication, project management, and organizational skills; ability to manage multiple deadlines and budgets, interpret financial information, and work independently and collaboratively; proficiency in Microsoft Office and grants management platforms.

Compensation

Competitive annual salary of $60k based on experience and qualifications plus excellent benefits package that includes Blue Cross Blue Shield Health and Dental (Vision optional) paid at 100% for employee with coverage starting on 1st day of employment, 3 weeks’ PTO, plus 11 paid holidays, 1 wk. mid-year & 2 wks. closure at end of year, & Simple IRA Plan with 3% HICA match after 1 year of service.

How to Apply

Please send a cover letter and resume to Silvia Espinosa, Development and Communications Director, at [email protected]

HICA is an Equal Opportunity Employer

HICA hires qualified candidates without regard to race, color, sex, gender, gender identity or expression, age, religion, ethnicity, sexual orientation, parental status, marital status, military discharge status, or source of income.

Job Type: Full-time

Pay: $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person