Group Administrative Officer

ABOUT THE ROLE

To meet our business expansion, we are looking for a Group Administrative Officer to manage and elevate our administrative and operational functions at the group level. In this role, you will be the central pillar supporting our dynamic team as we scale.

RESPONSIBILITIES

Office & Group Operations Management:

• Oversee day-to-day administrative operations at the group level, ensuring a smooth, well-organized, and professional working environment
• Coordinate cross-departmental workflows, facilities maintenance, vendor relationships, and office procurement

Executive & Corporate Support:

• Provide high-level support to senior management, coordinating executive schedules, travel arrangements, and internal communications

Documentation & Business Writing:

• Draft, proofread, and manage professional correspondence, memos, corporate announcements, meeting minutes, and administrative policies in both English and Chinese
• Maintain accurate corporate records, agreements, and administrative filing systems with meticulous attention to detail

Onboarding Support (Admin-side):

• Assist with onboarding logistics for new hires
• Work closely with the Human Resources Department to coordinate employee welfare, team-building activities, and internal administrative workflows

REQUIREMENTS

• Minimum 8 years of solid administrative experience, ideally gained within financial services, asset management, or corporate group environments
• Good written and verbal communication skills in both Chinese (Cantonese and Mandarin) and English; strong business writing capability is essential
• Comfortable and adept at working in a cross-border environment with PRC ownership and a predominantly Hong Kong workforce
• Proactive, exceptionally responsible, and able to take genuine ownership of the duties
• High level of discretion handling confidential matters, excellent problem-solving skills, and a mature, steady demeanor

We offer competitive packages to suitable candidates including medical insurance and discretionary bonus.

Interested parties are invited to click QUICK APPLY to send your CV for job application

Applicants not invited for interview six weeks from the date of application may consider their applications unsuccessful.

We are an equal opportunity employer. All information collected will be used for recruitment purposes only.