GSE Administrator

About the role:

Are you highly organised, detail-focused and looking for an opportunity to play a key role in a fast-paced operational environment? We are looking for a GSE Administrator to provide essential administrative, coordination and data management support to our Ground Support Equipment (GSE) operation. In this role, you'll help ensure our equipment, maintenance records, compliance documentation and invoicing processes are managed accurately and efficiently, supporting safe and reliable operations for our customers.

We're looking for someone who will:

• Process completed service and repair jobs, ensuring labour and parts are correctly allocated and priced before invoicing.

• Maintain accurate maintenance and compliance records for GSE assets.

• Update systems with inspection, servicing and repair information.

• Review and quality-check engineer service paperwork, ensuring documentation is complete and issued to customers promptly.

• Raise and manage service jobs through scheduling systems.

• Respond to customer queries relating to invoicing and service documentation.

• Raise and process purchase orders for goods and services.

• Process a high volume of supplier invoices, ensuring costs are allocated correctly and discrepancies are resolved.

• Review subcontractor quotations and invoices, ensuring appropriate customer recharges where applicable.

• Liaise with Accounts Payable and Accounts Receivable teams to investigate and resolve invoice queries.

• Provide administrative support to engineering supervisors and the wider management team.

• Manage orders and stock levels for uniforms, stationery and crew room supplies.

What sets you apart:

We're seeking someone who thrives in a busy environment and enjoys working with data, systems and people.

Essential requirements:

• Previous experience in an administrative or coordination role.
• Strong attention to detail and excellent organisational skills.
• Good data management, record-keeping and reporting capability.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Excellent communication and problem-solving skills.
• Ability to prioritise workloads and manage multiple tasks effectively.
• GCSEs (or equivalent) in Maths and English.

Desirable:

• Experience within engineering, aviation, service or maintenance environments.

What you'll get in return:

Competitive Salary Package

Contributory Pension Scheme

Enhanced Parental Policies

Life Assurance

On-site parking

Employee Welfare Scheme – Vouchers for birthdays/weddings/children/studies/long service etc

Employee Assistance Programme giving you access to Retail/Health/Gym discounts, confidential counselling and advice, Cycle2Work Scheme, and much more…

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