Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Guest Experience & Communications Coordinator

Full-Time | SkinFusion FX | Altoona, Iowa

SkinFusion FX is a locally owned, growing medical aesthetics practice seeking an exceptional Guest Experience & Communications Coordinator to join our team full-time.

This is more than a traditional receptionist position. You’ll be an important part of the client experience from the first phone call or text through scheduling, check-in, checkout, and follow-up. We’re looking for someone who loves working with people, communicates exceptionally well, thrives in a fast-paced environment, and is looking for a long-term home with our team.

Schedule

Full-time, hourly
Monday–Thursday: 10:30 AM–7:00 PM
Friday: 8:30 AM–5:00 PM
Occasional Saturday in place of Friday

What You’ll Do

You’ll be cross-trained in all front-desk operations, with a primary focus on client communication, lead management, and guest experience.

Responsibilities include:

Answering phones with warmth, confidence, and professionalism

Managing client text communication through Weave
Responding promptly to new inquiries and following up with leads
Helping prospective clients identify the appropriate consultation, service, or provider and confidently move forward with scheduling
Scheduling, rescheduling, and confirming appointments
Communicating appointment requirements and preparation
Assisting with check-in and checkout
Helping identify and fill openings in provider schedules
Working closely with providers and the front-desk team to keep the day running smoothly
Assisting with inventory, stocking treatment rooms, laundry, light housekeeping, and other tasks as needed

Who We’re Looking For

Previous medical spa or medical clinic experience is required.

Our ideal candidate is:

An exceptional verbal and written communicator

Warm, friendly, outgoing, and genuinely enjoys connecting with people
Confident and appropriately assertive
Highly organized, efficient, and an excellent multitasker
Comfortable managing phones, texts, clients, providers, and competing priorities
Detail-oriented, dependable, and able to think on their feet
Comfortable learning aesthetic treatments, skincare, medical terminology, pricing, policies, and scheduling requirements
A team player who notices what needs to be done and jumps in to help
Professional, receptive to feedback, and interested in becoming a long-term member of our team

Social Media Skills Are a Plus!

Strong social media/content creation skills would be a significant bonus. Experience creating Reels, Stories, photos, videos, or other Instagram/Facebook content and familiarity with Canva or video editing apps is a plus. Candidates with content creation experience are encouraged to share examples of their work.

Important: This Is a Long-Term Front Desk Career Role

We are intentionally looking for someone who wants to build a career in guest experience, client communication, lead management, and medical office operations.

This position is not intended as a pathway into an esthetician, nursing, injector, or treatment-provider role. If your primary career goal is to transition into providing aesthetic services, this will not be the right fit.

About SkinFusion FX

SkinFusion FX is a locally owned, DNP-led medical aesthetics practice in the heart of Altoona. We’ve built our practice around long-term relationships, exceptional care, education, authenticity, and helping our clients look and feel their best while still feeling like themselves.

If you’re an experienced medical office professional who loves people, communicates beautifully, thrives on organization, and wants to become an integral part of a growing local business, we’d love to hear from you.