Guest Services Coordinator

Job Ref: MAI4145

Branch: Estelle Manor

Location: Estelle Manor, Eynsham Park, North Leigh, Witney, Oxfordshire, OX29 6PN

Salary/Benefits: £36,475 per annum OTE

Contract type: Permanent

Hours: Full Time

Hours per week: 40

Posted date: 17/10/2026

Closing date: 17/11/2026

Who are we?

Estelle Manor is a rural retreat set on an 85-acre estate in Oxfordshire. The manor has four restaurants, an extraordinary 3,000 sq metre Roman-inspired spa- Eynsham Baths, 108 bedrooms and a gym with class studios and padel courts. Plus, there’s a kids’ club for the little ones and a workspace. As the countryside companion to Maison Estelle, the manor is also a ‘hosted home’, bringing people together that have plenty to say and nothing to prove.

The Role:

As our Guest Services Coordinator at Estelle Manor, you will act as the point of contact for the Guest Services team including management teams, Luggage Porters, Valets and Chauffeurs.

You will be accountable for operational excellence in the team ensuring team, guests and their belongings are in the right place at the right time, playing a crucial role in our guests arrival and departure experience at Estelle.

Who are we looking for?

• Excellent communication and interpersonal skills. You are able to build strong working relationships, communicate clearly with colleagues and guests, and work effectively across departments.
• Strong organisational and administrative abilities comfortable managing multiple tasks, prioritising effectively, and maintaining attention to detail in a fast paced environment.
• Commitment to exceptional guest experience. You take pride in delivering a high standard of service, anticipating needs, and ensuring a positive experience for all guests and colleagues.
• Proactive and solution focused. You demonstrate initiative, a positive attitude, and the ability to think ahead and resolve issues efficiently.
• Confident computer and systems user with Microsoft Office suite, Outlook and Excel in particular. Training can be provided for organisational specific systems.
• Experience in a luxury hospitality setting would be highly advantageous.

What’s in it for you?

At Estelle, we prioritize your well-being and growth, offering a range of perks to enrich your experience. Enjoy exclusive staff rates, biannual socials, and Estelleversary surprises. Nurture your well-being with stocked colleague spaces. Engage in forums shaping The Estelle Way. Utilise the provided uniforms and onsite seamstress support. Join us for a fulfilling journey where you are valued, supported, and celebrated.

Here at Estelle, we want to create a unified culture and sense of belonging throughout. We have a range of perks and benefits at your fingertips:

• Biannual company socials plus smaller social and sports groups.
• 50% FB discounts at all 4 manor restaurants.
• Estelleversary gifting for all employees.
• Colleague spaces stocked with food, drinks and a selection of juices, teas and coffees.
• Cycle to Work scheme.
• Added protection of our pension and life assurance schemes.
• Perkbox - our colleague benefits platform, providing access to a wide range of exclusive discounts, rewards and wellbeing resources designed to support you both inside and outside of work.
• 28 days holiday, inclusive of bank holidays, which increases with length of service.
• Colleague Forums and Sustainability Committees to help create The Estelle Way.
• Recommend-a-friend bonus scheme.
• Uniform provided, cleaned, and pressed.
• Onsite seamstresses to ensure your uniform is fitted and repaired.

About gratuities service charge:

• Gratuities (tips) and service charge are paid on a pro-rata basis regardless of your role.
• It is estimated that in 2026, our full-time employees can expect to receive in the range of £3,000 in addition to their annual salary.