HackHayward Hackathon Volunteer

Role Summary

As a  HackHayward Student Organizer , you will help plan, build, and execute CSU East Bay’s premier student-led hackathon in collaboration with the Google Developer Group (GDG). This role offers hands-on leadership experience, networking opportunities with industry professionals, and the chance to build a high-impact campus event from the ground up.

• What Success Looks Like:  Delivering a smooth, engaging, and inclusive hackathon experience for hundreds of student participants, meeting team project deadlines, and actively collaborating with your department lead.
• Organizational Fit:  The HackHayward Organizing Team operates as the core execution wing of GDG at CSU East Bay. You will work within a specialized department (Tech, Marketing, Creative, or Logistics) while coordinating across teams to ensure every aspect of the event from sponsorship to attendee experience runs seamlessly.

Key ResponsibilitiesCore Responsibilities (All Roles)

• Collaborate with cross-functional team members during weekly planning meetings to track milestones and deliverables.
• Assist with on-campus marketing, tabling, and recruitment efforts leading up to the main event.
• Support day-of event operations, including setup, attendee check-in, mentor assistance, and teardown.
• Maintain an inclusive, safe, and welcoming environment for participants of all backgrounds and technical skill levels.

Department-Specific Responsibilities  (Select your track)

• Tech & AI Track:
• Build, test, and maintain web platform tools, submission systems, or event dashboards.
• Assist in developing cybersecurity challenges, AI resources, or technical support guidelines for hackers.
• Marketing & Outreach Track:
• Draft compelling social media posts, graphics, and email campaigns for Discord, LinkedIn, and Instagram.
• Reach out to campus clubs, academic departments, and student organizations to drive attendee registration.
• Sponsorships & Corporate Outreach Track:
• Draft outreach communications and connect with prospective tech sponsors, local businesses, and donors.
• Manage sponsor relations, ensuring company branding and recruiter presence are supported during the event.
• Creative & Experience Track:
• Produce branded visual assets, digital flyers, stickers, and swag designs using tools like Figma or Canva.
• Plan interactive workshops, panel discussions, and mini-games to maintain high engagement throughout the hackathon.
• Operations & Logistics Track:
• Coordinate room bookings, catering options, equipment needs, and schedule timelines with university staff.
• Recruit, train, and deploy event volunteers to support logistics on event day.

Qualifications

• Education:  Currently enrolled student at CSU East Bay (open to  all majors  and class standings).
• Experience:  No prior hackathon or leadership experience required—enthusiasm and a willingness to learn are most important!
• Key Skills:
• Strong communication, time-management, and teamwork abilities.
• Proactive problem-solving mindset and reliability.
• Ability to commit 2–4 hours per week for team meetings and task completion.
• Certifications / Technical Background:  None required. Track-specific familiarity (e.g., social media management, basic coding, Canva/Figma design, or Google Workspace) is a bonus, but mentorship is provided.