Halls Assistant

Job Summary

Edinburgh Northwest Kirk is seeking an energetic and detail-oriented Halls Assistant to join our small team. In this vital role, you will be the welcoming face of our church halls, ensuring smooth operations and exceptional hall user experiences. Your enthusiasm will help create a vibrant atmosphere where visitors feel welcome. This position offers an exciting opportunity to develop your facilities expertise while contributing to a busy church hall and community environment. The role is based at Cramond Kirk, but travel will be required to our church at Pennywell too.

Responsibilities

• Assist with the setup, organisation, and breakdown of hall/ church spaces to ensure timely readiness for users.
• Manage hall reservations, coordinate schedules, and communicate effectively with hall event organizers.
• Monitor hall facilities during events, ensuring cleanliness, safety, and proper functioning of equipment
• Collaborate with church staff, Facilities team members, volunteers and hall users to oversee daily operations, offering outstanding service at all times.
• Cover shifts in the Edinburgh Northwest Kirk, Cramond and Pennywell halls as agreed by the Facilities Officer.
• From time to time, ensure buildings are cleaned in accordance with the cleaning rota provided by the Facilities Officer, including the Kirk.
• Carry out routine maintenance work.
• Ensure that the hall properties are opened and securely closed daily, as required.
• Ensure that the hall property is always fit and in a usable state and that each area is available and set out, as specified and agreed with the individual users and is clean and tidy following each period of use.
• Ensure that furniture, furnishings, kitchen equipment, electrical goods, lighting, sound, and communication equipment are available, accessible and in a proper condition to meet the agreed requirements of users and to advise the Facilities Officer of any shortfall.
• Ensure compliance with the Health and Safety Policy. To identify any matters and issues that are considered a risk to the health and safety of property users. To act on these risks, advise the Facilities Officer of the nature of the problem and action taken.
• Review and respond to all incoming email, texts and telephone calls received at the hall office, highlighting any urgent with the Facilities Officer.
• To assist in the maintenance of the halls diary on excel or such other system as may be used, to liaise with the Church Secretary on raising invoices and to carry out other administrative tasks as may be required.
• Report any building or person concerns to the Facilities Officer.
• Comply with instructions relating to security and confidentiality.
• Carry out such additional duties as may reasonably be requested from time to time.
• As this position involves working alongside children and young people, the post requires PVG clearance.

Knowledge, skills and experience

• Ability to multitask efficiently in a busy environment while maintaining attention to detail.
• Excellent communication skills to coordinate effectively with team members, hall users and volunteers.
• Understanding and application of health & safety procedures.
• Flexibility to work varied shifts, including evenings and weekends
• Basic knowledge of facility management or event coordination is a plus.
• Basic computer skills.

Pay: £14,000.00-£15,600.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking
• Sick pay

Application question(s):

• Do you have a valid driving licence?

Work Location: In person