Harrison County 4-H Program Assistant

Job Description for Harrison County Program Assistant:

SUMMARY

The Harrison County 4-H Program Assistant is a full-time (40 hours per week) staff position located in Clarksburg, West Virginia. Under the direction of the Harrison County 4-H Youth Development Extension Agent, the Program Assistant supports the delivery and administration of county 4-H Youth Development programs by assisting with educational programming, volunteer management, youth enrollment, event coordination, program evaluation, and community outreach. The position works closely with youth, volunteers, schools, community partners, and Extension personnel to advance the mission of WVU Extension. Occasional evenings, weekend, and overnight travel are required, including participation in Harrison County 4-H Camp and other assigned 4-H events and activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

· PROGRAM PLANNING/IMPLEMENTATION

o Assist the Harrison County 4-H Youth Development Extension Agent in planning, implementing, and evaluating 4-H Youth Development programs, events, activities, and camps, including coordinating educational materials, schedules, registrations, and program communications.

o Coordinate school enrichment programs, summer educational activities, and community-based youth programming.

o Develop and maintain partnerships with schools, community organizations, businesses, agencies, and volunteers to enhance program delivery.

o Assist with countywide events, including camps, achievement programs, project and livestock activities, contests, leadership programs, and recognition events.

o Recruit youth participants and promote 4-H opportunities throughout Harrison County.

o Ensure programs operate in compliance with WVU Extension and 4-H Youth Development policies, including risk management and youth protection standards.

o Support county, regional, and statewide WVU Extension initiatives as assigned.

· PROGRAM ADIMISTRATION & TECHNOLOGY SUPPORT

o Utilize Z-Suite and WVU Extension systems to manage youth enrollments, volunteer records, club information, event registrations, attendance records, and required reports.

o Utilize Microsoft 365 applications, including Teams, Outlook, Word, Excel, and SharePoint, to support communication, collaboration, recordkeeping, reporting, and program administration.

o Assist families, volunteers, and club leaders with enrollments, registrations, and account management.

o Ensure volunteers meet WVU Extension and 4-H Youth Development requirements for program participation.

o Maintain accurate youth, volunteer, club, and program records and prepare reports required for county, state, and federal accountability reporting.

o Assist with budget tracking, purchasing, inventories, and programming documentation in accordance with university and Extension guidelines.

o Develop newsletters, promotional materials, social media content, and other program communications.

· VOLUNTEER & PROGRAM RECRUITMENT

o Recruit youth participants, volunteers, and community partners to support and expand 4-H programming.

o Promote 4-H opportunities through schools, clubs, community organizations, social media, and public outreach activities.

o Support the development and sustainability of community, school, project, and special-interest 4-H clubs.

· TRAINING & EducationaL SUPPORT

o Deliver educational programs and volunteer training opportunities.

o Assist with curriculum development and educational resource preparation.

o Present programs in leadership, citizenship, STEM, healthy living, agriculture, and related 4-H subject matter areas.

o Participate in required training, conferences, and professional development activities.

· PROFESSIONAL DEVELOPMENT & Other Responsibilities

o Maintain professional knowledge and competencies related to youth development and Extension programming.

o Work collaboratively with office staff across program areas to support Extension programming, educational outreach, and county initiatives

o attend necessary professional development events to the position.

o Perform other duties as assigned.

· Qualifications, Education, & Experience

o Associate degree required; bachelor's degree preferred.

o Preferred fields include youth development, education, agricultural education, family and consumer sciences, human development, recreation, leadership studies, communications, social sciences, or a related field

o Previous 4-H experience as a member, volunteer, club leader, or employee is desirable.

o Experience working with youth, volunteers, schools, or community organizations preferred.

· Knowledge, Skills, & Abilities

o Knowledge of positive youth development principles and educational programming methods.

o Strong organizational, interpersonal, verbal, and written communication skills.

o Ability to effectively recruit, train, and support volunteers.

o Ability to establish and maintain effective working relationships with youth, families, schools, volunteers, and community partners.

o Proficiency with or ability to learn and utilize Z-Suite, Microsoft 365 applications (including Teams, Outlook, Word, Excel, and SharePoint), Quicken, and other WVU Extension systems to support program delivery, communication, and reporting.

o Ability to work independently, exercise sound judgment, and maintain confidentiality.

· Working Conditions & Special RequirementS

o Valid driver's license and reliable transportation required.

o Willingness to work flexible hours, including nights and weekends.

o Required participation in Harrison County 4-H Camp and other assigned camps, conferences, training, and events, including overnight stays.

o Successful completion of required employment screenings and WVU Extension volunteer management requirements.

o Ability to lift and transport program supplies and equipment up to 50 pounds.

o Frequent travel throughout Harrison County and occasional statewide travel are required.

Expected hours: 40.0 – 50.0 per week

Work Location: In person