HC Coordinator

The **HC Coordinator** supports the day-to-day activities of the Human Capital department and provides administrative support across different HC functions.

The role includes maintaining employee records, supporting onboarding and offboarding, coordinating recruitment activities, preparing HC documents and reports, and responding to employee requests.

The HC Coordinator works closely with the HC team, employees, and other departments to ensure HC processes are completed accurately and on time.

**KEY ACCOUNTABILITIES & ACTIVITIES**

**1. HC Operations & Employee Support**

• Support daily HC operations and administrative activities.

• Respond to employee inquiries and requests.

• Follow up with employees and departments on pending HC requirements.

• Support the implementation of HC policies and procedures.

• Maintain confidentiality when handling employee information.

**2. Onboarding & Offboarding**

• Coordinate the onboarding process for new employees.

• Collect and maintain required employee documents.

• Coordinate with relevant departments for employee joining requirements.

• Support employee orientation and onboarding activities.

• Coordinate employee clearance and offboarding.

• Ensure employee files and records are updated accordingly.

**3. Employee Records & Documentation**

• Maintain accurate and updated employee files and records.

• Prepare employment letters, certificates, forms, and other HC documents.

• Update employee information in the HC system and trackers.

• Ensure documents are properly filed and easy to retrieve.

• Follow up on missing or expired employee documents when required.

**4. Recruitment Coordination**

• Support recruitment activities and interview scheduling.

• Coordinate communication between candidates and hiring managers.

• Maintain recruitment trackers and candidate records.

• Collect required candidate documents.

• Support joining arrangements for selected candidates.

**5. Attendance & Leave**

• Support attendance and leave administration.

• Maintain attendance and leave records.

• Follow up on missing attendance information when required.

• Support the preparation of attendance and leave reports.

**COMPETENCIES**

**Core**

• HC Operations

• Employee Records Management

• Onboarding & Offboarding

• Recruitment Coordination

• Attendance & Leave Administration

• Employee Support

**Technical**

• Microsoft Office

• Excel

-HC Systems

• Reporting and Data Management

• Document Management

**Soft**

• Good communication skills

• Strong organizational skills

• Attention to detail

• Time management

• Teamwork

• Professional communication and email writing

• Ability to maintain confidentiality

• Ability to manage multiple tasks

**JOB SPECIFICATIONS**

**Experience**

• Experience in Human Capital.

• Experience maintaining employee records and documentation.

• Experience supporting recruitment, onboarding, and offboarding activities.

• Experience preparing reports and maintaining trackers.