HC Operations & Talent Acquisition Associate

Title: HC Operations & Talent Acquisition Associate
Employment: Under Payreto, with possible deployment to a client
Work Setup: Full onsite in Makati
Schedule: Monday to Friday, 9:00 AM–6:00 PM
Employment Type: Full-time
Department/Unit: Human Capital
Reporting To: Human Capital - Assistant Manager (Indonesia) and Country Lead - Philippines

Position Overview

The HC Operations & Talent Acquisition Associate is a high-velocity, versatile operational executor responsible for driving end-to-end recruitment pipelines, executing core HR operational functions, and delivering accurate accounts payable support. Operating at an individual contributor execution level, this role blends talent acquisition mastery with structured administrative discipline and AI tool integration to support rapid organizational scaling. The ideal candidate possesses a builder mentality, strong data comfort, vendor negotiation capabilities, and a commitment to operational efficiency.

WHAT WILL YOU DO?

1. Talent Acquisition & Recruitment Pipeline Engine

• Own complete candidate sourcing, resume screening, and interview scheduling across multiple channels to maintain a robust talent pipeline.
• Collaborate closely with cross-functional leads to align candidate profiles with department requirements and accelerate time-to-fill ratios.
• Manage full onboarding procedures, ensuring documentation, equipment, and platform access are 100% operational prior to Day 1.
• Continuously evaluate recruitment channels to optimize conversion ratios and candidate quality benchmarks.

2. HR Operations, Vendor Governance & General Affairs

• Oversee accurate, timely payroll execution in coordination with external payroll partners, validating timekeeping records and resolving employee queries with zero error rates.
• Drive full-lifecycle vendor management, negotiating commercial terms, tracking contract renewals, and monitoring vendor service delivery.
• Direct office facility operations and safety protocols in coordination with building management.
• Maintain accurate, audit-ready employee databases and support company performance management initiatives.
• Execute basic IT provisioning workflows, including account activations/deactivations, asset tracking, and first-line technical support.

3. Accounts Payable Support & Financial Accuracy

• Support Finance operations by verifying vendor invoices and processing local disbursements accurately and on time.
• Maintain structured, audit-ready documentation for all accounts payable transactions and vendor files.
• Coordinate directly with internal stakeholders and external vendors to resolve payment discrepancies and operational delays.

4. Process Automation & Digital Workflow Engineering

• Deconstruct legacy HR, recruitment, and AP processes to propose AI-driven tool integrations and automated workflow solutions.
• Build and maintain dynamic dashboards and trackers to monitor recruitment metrics, payroll data, and vendor performance.
• Standardize functional documentation and establish robust standard operating procedures across administrative touchpoints.

5. Cross-Functional & International Alignment

• Partner cross-functionally across local departments to support day-to-day recruitment, administrative, and operational needs.
• Coordinate regularly with international regional HR leadership to align operational policies, share best practices, and maintain cross-border process consistency.

CORE COMPETENCIES

• End-to-End Talent Sourcing & Pipeline Management: Ability to source, screen, and close candidates efficiently across channels while building responsive talent pipelines.
• HR Operational Rigor & Vendor Governance: Practical capability to oversee payroll processing, facility administration, IT asset provisioning, and vendor contract negotiations.
• Financial Accounts Payable Precision: High accuracy in processing vendor invoices, verifying payment terms, and maintaining audit-ready financial records.
• AI Tool Integration & Workflow Automation: Practical expertise in leveraging modern AI tools (ChatGPT, Claude, Gemini) and spreadsheet analytics to eliminate manual tasks and optimize operational output.
• Cross-Functional & Regional Coordination: Capability to manage dual reporting lines, align with international leadership, and support cross-departmental operations seamlessly

WHAT SHOULD YOU HAVE?

• Bachelor's degree in Business Administration, Human Resources, Finance, Accounting, or a related field.
• Minimum 1–3 years of progressive experience in generalist HR, Talent Acquisition, or HR Operations within Fintech, Banking, Consultancy, or fast-paced B2C/B2B environments.
• Demonstrated track record of managing payroll processing, vendor negotiations, and accounts payable workflows.
• Proven experience in deploying AI-driven operational tools or building tangible administrative projects and tracking systems from scratch.