Head of Administration

Job summary

We seek a highly organized and efficient Head of Administration to oversee and manage all administrative operations. The ideal candidate will be a strategic thinker with strong leadership skills, excellent communication abilities, and a proven track record of managing administrative teams and processes.

Min Qualification: Degree Experience Level: Mid level Experience Length: 4 years Language Requirement: English Work Type: Full Time Working Hours: 8 to 5 Applicant Location: Nigeria

Job descriptions & requirements

Responsibilities:

Administrative Leadership and Strategy:

• Develop and implement administrative policies and procedures to ensure smooth and efficient operations.
• Oversee the day-to-day administrative functions of the company.
• Develop and manage administrative budgets.
• Identify and implement process improvements to enhance efficiency and effectiveness.
• Contribute to the development of overall company strategy.

Team Management and Development:

• Lead, mentor, and supervise administrative staff.
• Assign tasks and monitor performance.
• Conduct performance reviews and provide feedback.
• Recruit, train, and develop administrative staff.
• Foster a positive and collaborative work environment.

Office Management:

• Oversee the maintenance and upkeep of office facilities and equipment.
• Manage vendor relationships and negotiate contracts.
• Ensure compliance with all relevant regulations and policies.
• Manage office supplies and inventory.
• Oversee space planning and office layout.

Administrative Operations:

• Manage travel arrangements and logistics.
• Oversee document management and record keeping.
• Coordinate meetings and events.
• Handle confidential information with discretion.
• Manage incoming and outgoing correspondence.

Cross-Functional Collaboration:

• Collaborate with other departments to support their administrative needs.
• Provide administrative support to senior management.
• Act as a liaison between the company and external stakeholders.
• Ensure proper implementation of company-wide policies.

Requirements:

• Bachelor's degree in business administration, Management, or a related field
• 4 years of experience in administrative management,
• Proven track record of managing administrative teams and processes.
• Strong understanding of administrative principles and best practices.
• Excellent communication, interpersonal, and organizational skills.
• Ability to prioritize and manage multiple tasks effectively
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong problem-solving and decision-making skills.
• Excellent attention to detail.