Head - Operations

Reporting to Operation Head

Immediate Joining Preferred

The Event Operations Lead executes events while ensuring that all logistics requirements are carried out according to the event plans. He/she manages the event plans and works closely with other departments to ensure that all operational requirements of the events are fulfilled.

Key Responsibilities:

1.Collaborating with client and event stakeholders to understand the objectives, scope, and requirements of the event. Assisting in developing comprehensive event plans that outline the logistical details, timelines, and resources needed.

2. Assisting the entire project and operations budget, ensuring all expenses are accounted for and kept within the allocated budget limits.

3. Negotiating contracts with vendors, suppliers, and service providers. Managing relationships with vendors and overseeing their performance during the event.

4. Logistics Coordination: Coordinating transportation, accommodation, and other logistical arrangements for attendees, speakers, and performers.

5. Risk Assessment and Mitigation: Identifying potential risks and challenges associated with the event and implementing strategies to mitigate them. Preparing contingency plans to address any unforeseen issues.

6. Health and Safety Compliance: Ensuring compliance with health and safety regulations and standards to create a secure and risk-free environment for attendees.

7. Technology and Equipment Management: Overseeing the use and maintenance of event-related technology, audio-visual equipment, and other necessary tools.

8. On-site Event Management: Being present during the event to oversee the setup, execution, and breakdown phases. Handling any last-minute issues that may arise.

9. Post-Event Evaluation: Conducting a post-event analysis to assess the event's success and identify areas for improvement. Gathering feedback from stakeholders, attendees, and team members. Discuss the same with Client Servicing team for combined learning for future.

10. Innovation and Creativity: Staying updated with the latest event management trends, technologies, and best practices to enhance the overall event experience.