Head - Purchase and Procurement

Location: Bhiwandi, Maharashtra

Company: Polco Creations Pvt. Ltd.

Employment Type: Full-time

About the Company

Polco Creations Pvt. Ltd. is Asias largest manufacturer of premium protective covers and accessories for automobiles, outdoor furniture, and lifestyle solutions. With a strong focus on innovation, quality, and efficiency, we cater to global clients and continue to expand rapidly across multiple industries.

Job Summary

We are looking for a proactive and detail-oriented Purchase Head to manage sourcing, procurement, and vendor coordination for automotive and non-automotive fabrics, child parts, packaging materials, printing, and machinery. The role requires strong negotiation skills, supplier management, quality checks, and the ability to track and align purchases with project requirements and production needs.

Key Responsibilities

• Manage sourcing and procurement of fabrics, child parts, packaging, printing materials, and machines required for cover manufacturing.
• Conduct market research to identify reliable suppliers, evaluate industry trends, and ensure competitive pricing.
• Perform vendor visits across India, build and maintain strong supplier relationships.
• Ensure all purchased materials meet technical specifications, quality standards, and customer requirements.
• Conduct quality audits, fabric testing, and maintain technical reports for all sourced items.
• Track and document usage of every purchased material, linking it to specific projects.
• Negotiate contracts, pricing, and timelines with suppliers to optimize cost efficiency.
• Coordinate with the purchase team for inventory checks and ensure timely availability of materials.
• Work closely with design, production, and QA teams to align purchases with project and production requirements.
• Connect with customers (through sales teams) to understand specific/technical requirements and obtain approvals for deviations or samples.
• Validate samples and packaging with customers and maintain proper records.
• Prepare and maintain project documentation (cost sheets, timelines, development sheets, and other reports).
• Ensure all projects are completed within agreed timelines, with delays allowed only for valid reasons.
• Manage fabric sourcing (existing and new), including quality checks, inward entry, testing, stock management, and purchase.
• Oversee procurement of child parts, ensuring evaluation, testing, pricing, and compliance with customer requirements.
• Maintain proper sample storage and stock records for all sourced items.
• Arrange packaging, printing, machines, and parts as per customer and team requirements, within cost and time targets.
• Support over EPR Implementation.
• Store inventory Purchase.

Key Skills & Competencies

• Strong knowledge of procurement, vendor management, and supply chain operations
• Experience in fabric sourcing, child parts, and industrial materials preferred
• Excellent negotiation, cost analysis, and vendor coordination skills
• Ability to conduct quality checks, testing, and documentation
• Strong organizational and time-management skills
• Good communication and ability to coordinate with suppliers, customers, and internal teams
• Proficiency in MS Office (Excel, Word, PowerPoint) and ERP systems

Qualifications

• Bachelor’s degree in Supply Chain, Commerce, Business Administration, or related field
• 1–3 years of experience in procurement/purchase (manufacturing or industrial setup preferred)
• Experience in fabric/automotive textile sourcing will be an added advantage

Work Schedule

Monday to Saturday, 8:30 AM to 5:30 PM (6 days a week)