Head Sales Administration

We are looking for an experienced and responsible Sales Administration Head to manage our Sales Admin team and oversee the daily vehicle sales transaction process.

RESPONSIBILITIES

* Lead, manage and monitor the Sales Admin team

* Check all bookings, VSO and customer payment records

* Ensure all booking and payment information is updated in the company DMS

* Monitor loan applications, insurance, PUSPAKOM, thumbprint and ownership transfer

* Follow up with the Sales Team on missing documents and pending cases

* Ensure all payments and documents are completed before vehicle handover

* Monitor seller bank settlement and balance payment

* Check receipts, invoices and payment records

* Manage and record company petty cash

* Prepare petty cash reports with complete supporting documents

* Liaise with the Accounts Department on payment and account matters

* Prepare daily sales progress and pending-case reports

* Ensure all departments follow the company SOP and timeline

* Report urgent issues or delayed cases to Management

REQUIREMENT & SKILLS

* Minimum 3 years of Sales Admin experience

* Experience leading or supervising an Admin team

* Automotive or used-car industry experience is preferred

* Knowledge of vehicle loan, JPJ, PUSPAKOM and ownership transfer is an advantage

* Basic accounting knowledge , Experience in Auto count system is advantage.

* Able to manage petty cash, receipts, invoices and payment records

* Careful, organised, responsible and good at follow-up

* Able to communicate firmly with the Sales Team

* Able to identify problems and follow up until completion

* Basic English, Bahasa Malaysia , Speaking Mandarin are advantage and computer knowledge

* Able to work in Sungai Besi, Kuala Lumpur

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