Head Start Administrative Assistant

Position Summary:
The Committee for Early Childhood Development D.C.C. Inc/Head Start is seeking a dedicated and detail-oriented Administrative Assistant to support program directors and the Executive Director in ensuring smooth program operations. The ideal candidate will excel in administrative tasks, maintain confidentiality, and show a strong desire to work with low-income children and their families.

Job Title: Administrative Assistant
Job Type: Full-time
Pay: $40,000. to $50,000. per year

Qualifications:

· Minimum - Associate’s Degree in Business Administration, Human Resource Management, or related field.

· Minimum of two years of experience in an office setting.

· Ability to type at least 80 words per minute.

· Familiarity with general office procedures and strong command of grammar and punctuation.

· Proficiency in Microsoft Office Suite (Excel, PowerPoint) and Word Perfect 9.0.

· Physical examination and TB screening documentation are required upon hire.

· Reliable means of transportation.

· Must have an interest in ongoing training and professional development.

· Passion for serving low-income children and their families.

· Good work ethics and dedication to the program.

Key Responsibilities:

Administrative Support:

· Assist program directors and Executive Director with various administrative tasks.

· Collect and compile grant renewal documents.

· Take minutes during meetings and maintain accurate records.

· Track and consolidate monthly program manager reports for submission to the Board of Directors and parent board.

· Manage and update agency forms and distribute mail.

Human Resources:

· Maintain confidential employee files and ensure compliance with documentation requirements.

· Oversee the on-boarding process for new staff, including paperwork and medical records.

· Maintain various data base for accurate information and easy retrieval.

· Comply with all DOHMH and OHS standards for staff clearance and qualifications.

· Post job vacancies and coordinate interview scheduling.

· Nutrition Content Area Supervision:

· Ensure compliance with local Department of Health policies, Head Start standards, and CACFP requirements.

· Monitor kitchen operations, ensuring sanitation standards and proper food storage.

· Collaborate with the nutrition consultant and Executive Director on menu planning.

· Maintain accurate CACFP records, including meal counts.

· Evaluate nutrition staff performance biannually.

· Work Environment:

· Fast-paced, collaborative environment with a focus on providing quality services to children and families.

Join our mission to make a difference in the lives of children and families in our community!

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Work Location: In person