Head Start Secretary

Primary Purpose:

Provide clerical support to the Senior Director and Head Start administrative office.

Qualifications:

Education/Certification:

• High school diploma or GED certificate, some college preferred

Special Knowledge/Skills:

• Strong written and verbal communication skills
• Ability to interact with diverse populations
• Effective/efficient interpersonal and analytical skills
• Ability to work cohesively on an interdisciplinary team
• Ability to consistently provide high level customer service
• Proficiency with computer systems and software applications (database, spreadsheets, word processing and some desktop publishing)
• Accurate note-taking skills
• Ability to maintain accurate and auditable records
• Ability to organize, prioritize and meet multiple deadlines

Experience:

• Minimum three years related experience

Major Responsibilities and Duties:

• Model HCDE and Head Start’s mission, vision, and values.
• Assist with processing and routing contracts and Memorandums of Understanding.
• Assist with Board Agenda Submission System input and workflow forms.
• Support and attend policy council meetings, trainings, and events.
• Assist with Timeclock input and verification.
• Assist with Procurement Card (P-card) reconciliation for the division.
• Assist with scheduling meetings and appointments as well as maintaining the calendar for the Senior Director and other personnel as assigned by the Senior Director.
• Maintain good public relations with department personnel, clients, and the public.
• Keep informed and comply with state, department, and division policies and regulations concerning primary job functions.
• Answer telephones and assist parents, staff, and clients as needed.
• Sort, distribute, and/or deliver mail and other documents in a timely manner.
• Maintain confidentiality of information.
• Perform other duties as assigned.