Health Care Coordinator

Who we are

We are Alpha Supported Living Services, a non-profit organization, we provide residential and community-based services to adults with developmental and intellectual disabilities. Our primary objective at Alpha is to enhance the quality of life for each of our clients by aiding them in learning, personal development, and fostering increased independence. Since 1974, we've been dedicated to offering supported living, group home, community inclusion, and representative payee services, expanding our reach across King, Snohomish, and Spokane counties in Washington State. At Alpha, our commitment lies in treating every client with utmost dignity and respect while also valuing and nurturing the abilities of our employees to foster their professional growth.

Job Summary

The Health Care Coordinator provides support to program participants with regard to healthcare, medications, and medical appointments. The Health Care Coordinator interacts with program participants and must be familiar with the Guiding Values issued by the Developmental Disabilities Administration (DDA). At all times, the Health Care Supervisor will seek to act in accord with the principles and values expressed in the guidelines and uphold the agency mission.

Day-to-Day

• Provide oversight for assigned participants’ health and medical needs

  • Obtain, review and maintain participant and guardians consents related to healthcare
  • Communicate regularly with each assigned participant’s healthcare and support team
  • Schedule participant’s medical, mental health, dental and specialist appointments

• Ensure that every assigned participant receives, at minimum, an annual physical and dental examination

• Attend appointments and obtain health records, physician suggestions and/or medication information, coordinating alternate staff to attend when scheduling conflicts occur

• Review providers’ recommendations and communicate updates, instructions, or medication changes to other staff, family members and/or guardians, including but not limited to:

  • Creating Med Alerts to be sent to the program
  • Sending emails to guardians and agency team

• Reviewing and training the staff in person on the changes if needed

• Sending 6-month medical reviews to guardians

• Ensure that each assigned participant has been immunized and vaccinated as required or recommended by the participant’s general physician and/or the public health agency, unless declined by the client and/or

• Work with the agency nutritionist to monitor nutrition needs and assist with meal

  • Notifying nutritionist on specific dietary recommendations from providers
  • Monitoring the clients weight

• Ensuring the meal plan is at site

• Notifying the program and/or nutritionist of any concerns related to the meal plan

• Complete at minimum, quarterly audits of: Quickmar, Therap, office medical books, and program medical books/medications

• Review, monitor and update participant’s healthcare records

  • Maintain electronic medical records on Therap
    • Medical appointments
    • Vaccinations and immunizations

• Significant health events

• List of providers

• File and maintain paper copies of appointment records and any other pertinent medical information in clients’ medical book

• Monitor and assist with nurse delegation and medication administration oversight

  • Ensure prescribed medications are available to the
    • Ensuring that monthly cycle medications are reviewed and sent to the houses
      • Routine Off cycle medications are tracked and sent to the house

before running out

• Refilling PRN (as needed) medications and ensuring they are available to the clients

• Ensuring new prescriptions are implemented in a timely manner

• Provide oversight of electronic

  • Ensure that Quickmar is
  • Approving/Discontinuing/ Suspending medications

• adding treatments and vital signs

• Ensuring paper MARs and medical tracking are accurate and available in the homes.

• Communicate with Nurse delegator when there are new medications and treatments for delegated clients

• Communicate with Clinical Manager when a client who is not nurse delegated needs nurse

• Assist with developing and facilitating healthcare related training for newly hired and tenured employees as well as members of the participants’ support Including but not limited to:

  • Teaching Medication Administration class to new
  • Training DSPs on new treatments/medications as prescribed by medical professionals

• Attend, and/or contribute to, participants’ PCSP meetings, by providing relevant healthcare information as requested which can

  • Review the Client’s DDA PCSP prior to the meeting and give any updates or changes to the client’s medical
  • Provide information on, at a minimum: last physical, last dental, most recent medical appointment, immunizations and height/weight.

• Participate in monthly staff meetings and attend other meetings when needed. If HCC unavailable, providing pertinent information and updates to the

• Complete mandatory trainings, CE hours, and maintain certifications and licensures as required.

• Operate a personal and/or agency vehicle on a regular basis; Maintain personal vehicle in a safe operating condition:

  • Maintain certifications and licenses, as a condition of employment:
    • Washington State Driver’s license and automobile registration
    • Automobile insurance that meets Washington State requirements

• Provide driver’s abstract every 3 years or upon request from agency

• Performs other duties as

Who we are looking for

• Basic to intermediate knowledge of nutrition, healthcare and developmental disabilitiesdiagnoses.
• Communicate effectively orally and in writing to meet the needs of the intended audience
• Able and willing to compile, categorize, calculate, audit, or verify information or data
• Basic to intermediate knowledge of software commonly used to perform the essential functions of the position (Word, Excel, Outlook, )
• Intermediate to advanced knowledge of principles and processes for providing supported living and personal care supports
• Intermediate ability to handle complaints, settle disputes, and resolve grievances and conflicts, or otherwise negotiate with others
• Willing and able to encourage others and build mutual trust, respect, and cooperation among team members
• Identify the developmental, educational or training needs of others; assist in the development of training programs or classes; facilitate teaching or instructing others
• Basic knowledge of the principles of performance management and the supervision of personnel
• Demonstrated ability to apply general rules to specific problems to produce answers that make sense and to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)

Job Requirements

• At least 18 years of age

• At least one year experience working in social services and one year performing related duties

• A Washington State Driver’s license, current vehicle insurance and able to be coveredon Alpha Supported Living Services’ automobile insurance plan based upon driving record

• Background inquiry clearance from an authorized state agency

Starting Wage:

$27.00/hr

Wage Scale:

$27.00-32.60/hr

Benefits:

Benefits for Full-Time Employees (30 hours or more a week) include Medical, Dental, Vision, 403(b) (non-profit version of a 401(k)) with company match, Life Insurance, Tuition Savings Program, and Tuition Reimbursement. Employees working 34 or more hours a week are eligible for PTO accrual.

Please note: As of 10-18-21 all workers in Long-Term Care are required to be vaccinated against COVID-19.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.