Helathcare Project Coordinator

Project Coordinator

Department of Medicine | 3-Month Contract | On-Site Pay rate: $29 per hour

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

Position Summary

The Project Coordinator II supports faculty recruitment, appointments and promotions, onboarding, and related data processes while coordinating high-priority projects for the Department of Medicine. Working with department leaders and cross-functional teams, this role helps move complex projects from planning through implementation, improves administrative processes, and prepares clear updates and analysis for decision-makers.

The ideal candidate uses sound judgment, handles sensitive information with discretion, and works independently in a large academic medical department.

Key Responsibilities

• Coordinate faculty recruitment and onboarding, including search logistics, candidate communications and visits, offer-letter review, visa coordination, onboarding processes, and status tracking.
• Support faculty appointments and promotions by coordinating dossiers and review timelines, advising faculty on CVs and supporting materials, preparing appointment documents, and tracking hires, departures, and outcomes.
• Coordinate department-wide and leadership-sponsored projects from planning through implementation. Develop workplans; participate in project meetings; prepare agendas and minutes; track decisions and action items; and follow up with project owners.
• Support department programs and events and provide project-related administrative support to the Chair, Vice Chairs, and Associate Administrative Director. Provide coverage for Chair’s Office operations as needed.
• Maintain and analyze faculty and project data. Prepare dashboards, status reports, executive summaries, and presentations; identify risks; assess progress; and recommend process improvements.
• Build effective relationships across clinical, research, education, and administrative teams. Communicate complex information clearly and manage expectations with professionalism and discretion.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Three to five years of experience in healthcare administration, faculty affairs, project coordination, or project management.
• Strong organizational, written and verbal communication, analytical, and interpersonal skills.
• Sound judgment, close attention to detail, and the ability to manage multiple priorities and deadlines.
• Ability to handle sensitive information with professionalism and discretion.
• Proficiency with Microsoft Office, Outlook, scheduling systems, and administrative technologies; ability to prepare clear reports and presentations for varied audiences.
• Experience in academic medicine, healthcare, or higher education preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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