Help Desk Specialist

Job Title: Helpdesk Support I

Job Location: Green Valley, CA/ Fairfield, CA (day shift, swing and night shift available)

Job Duration: 4-6 weeks

Duties:

• Works under the supervision of the Business Operations and Manager.
• Responds in an appropriate manner to incoming calls for help from all computer users in the organization.
• Analyzing calls to develop an understanding of the nature, importance and urgency of the problem.
• Accurately documenting calls and/or service requests in a problem-tracking database system.
• Personally resolving called-in problems or assigning those problems to the appropriate in-house staff member or outside vendor; assigning appropriate due dates.
• Tracking problem calls using an Incident Management application to ensure solutions are arrived at in a timely manner; and follow-up with users to ensure their satisfaction with the quality and timeliness of service provided. Responsibilities also include the Computer Operations tasks necessary to ensure system availability and data integrity for many business-critical systems and applications.
• Technical aptitude required, experience with a wide range of PC and network-based information systems and excellent problem-solving skills to interpret user-reported problems and assign responsibility for resolving those problems to the most appropriate technical support resources.
• Excellent communications skills, both oral and written, are necessary to work effectively with computer users and with I.T. staff and vendors, as the job entails communicating throughout the day with people who have varied levels of understanding and skills relating to I.T. functions. The Help Desk Support I incumbent will provide and promote superior customer service at all times.
• Answers all Helpdesk calls and logs the call completely (detailed problem description) into an Incident Management application.
• Workday is spent on the phone; available to receive customer calls, create trouble tickets from the Helpdesk email queue and monitor Self Service requests.
• Ensures customer contact information is current in Incident Management application.
• Answers simple frequently asked questions.
• Updates and maintains knowledgebase as needed.
• Analyzes and resolves call remotely if possible.
• Triages the call and gives the caller a trouble ticket number and routes the ticket to the appropriate support staff if unable to resolve.
• Manages the problem/request by escalating according to procedure, following up with support staff, logging the resolution, confirming customer satisfaction and closing the call.
• Receives call or request, logs, resolves, escalates and closes call or service request meeting departmental guidelines. Monitors Helpdesk emails and voicemail hourly as defined in departmental Policies and Procedures.
• Recommends and participates in the implementation of changes to policies, procedures, protocols and PC standards as needed to improve efficiency and cost effectiveness of PC operation within the organization.
• Maintains asset management database according to department policy for all I.T. maintained hardware.
• Assist with change practices for desktop software and hardware including evaluation, testing and implementation of new or upgraded software and hardware.
• Occasional work in field (end-user community) for common maintenance such as replacing phone cords, clearing printer errors, disconnecting/reconnecting equipment, etc.
• Monitors the applications, systems, Interfaces, networks and computer room equipment for errors or potential problems. Refer to the full job description in Egnyte.

Skills:

• Strong customer service, technical, analytical and organizational skills.
• Ability to organize, prioritize and manage multiple tasks under pressure while maintaining a positive and professional manner.
• Demonstrates a commitment to service excellence including, but not limited to professionalism, customer focus, compassion, strong listening skills and a warm demeanor.
• Consistently exhibits empathy, optimism, resourcefulness and cultural competency in interactions with others.
• Is extremely open to learning new things and teaming with others in a collaborative environment.
• Proven track record of conducting him/herself in a manner that demonstrates an understanding of the unique complexities and challenges of the healthcare environment.
• Ability to work under pressure with speed and accuracy.