High-Level Executive Assistant

We're searching for a proactive High-Level Executive Assistant to be our backbone of operations. You’ll be responsible for streamlining processes to ensure productivity of the team. If you're extremely thorough, possess excellent communication skills, and have experience in the real estate field, be a part of our growing team!

What You'll Get:

• Base Salary: $65,000–$75,000

• Hybrid flexible schedule

• Bonuses and paid time off

Responsibilities

• Own operations across transactions, listings, CRM, and marketing
• Keep 100+ transactions moving from contract to close
• Anticipate needs, solve problems, and eliminate bottlenecks
• Optimize systems through AI, automation, and technology
• Drive accountability across people, vendors, budgets, and KPIs

Qualifications

• Deep understanding of real estate systems, from CRM to contracts and listings

• Sharp, self-directed thinker who anticipates what’s next

• Highly organized communicator with exceptional follow-through

• Confident in managing people, priorities, and personalities in a fast-paced environment

• More than 2 years of real estate operations or transaction experience preferred

About the company

A high-performing Northern New Jersey real estate team, The Gubb Team is known for market expertise, exceptional service, and a business built to perform. With roughly 100 transactions a year, this is an opportunity to bring sharper systems, stronger execution, and forward-thinking operations to a team that’s ready for its next level.