Home Administrator

Job Overview and Responsibilities

• To provide a meet & greet service to all visitors and professionals to the Home

• Greet and welcome guests as soon as they arrive at the office

• Direct visitors to the appropriate person and office

• Answer, screen and forward incoming phone calls

• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

• Provide basic and accurate information in-person and via phone/email

• Receive, sort and distribute daily mail/deliveries

• Supporting the Home Manager in the Homes recruitment processes, .g. reviewing Right To Work documents, references, identification paperwork, DBS checks, interview notes, relevant new starter documentation.

• Reviewing/auditing agency profiles/DBS's and feeding back findings to the Home Manager

• Ordering of labels for residents’ laundry

• Provide support with rota planning and People Planner Rota System data entry and swipe card authorisation.

• Agency invoice cross referencing against the Homes People Planner Rota System and providing detailed reports of findings to the Home Manager

• Bedding Audits

• Auditing PPE stock and re-ordering in lien with home budgets

• Auditing/ordering COSHH products in line with home budgets

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

• Order front office supplies and keep inventory of stock

• Update calendars and schedule meetings

• Arrange travel for Residents if required.

• Keep updated records of office expenses and costs for month end reconciliations

• Perform other clerical receptionist duties such as filing, photocopying, transcribing and emailing

• Support Residents with telephone calls for banking, setting appointments.

Pay: £13.31 per hour

Benefits:

• Company pension
• On-site parking
• Referral programme

Application question(s):

• We are not currently recruiting candidates who require UK Sponsorship. Do you require Sponsorship to work in this country?

Experience:

• Administration/Reception: 2 years (required)

Work authorisation:

• United Kingdom (required)

Location:

• Bognor Regis PO21 2QL (required)

Work Location: In person