Home office operations coordinator

Job Overview

We are seeking a dynamic and highly organized Home Office Operations Coordinator to streamline and oversee the daily functions of our administrative and operational activities. This vital role ensures smooth office management, vendor relations, scheduling, and team support, fostering an efficient and productive work environment. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for maintaining organizational excellence in a fast-paced setting. This paid position offers an exciting opportunity to contribute to our team’s success while developing your skills in office operations, finance, and team coordination.

Duties

• Manage and coordinate daily office operations, including front desk responsibilities and administrative support tasks
• Oversee schedule management for team members, meetings, and events to optimize productivity
• Supervise vendor relationships, including contract negotiations, service quality assessments, and timely payments
• Handle bookkeeping and accounting tasks using accounting software such as QuickBooks; maintain accurate financial records and spreadsheets
• Support human resources functions including onboarding, training & development, employee records management, and confidentiality of sensitive information
• Assist with payroll processing by collaborating with finance teams and ensuring timely submission of timesheets and expense reports
• Organize event planning activities for team meetings, company events, or client engagements to ensure seamless execution
• Maintain filing systems, manage client communication channels, and handle clerical duties with precision and professionalism
• Utilize Microsoft Office tools to prepare reports, presentations, and detailed spreadsheets for various operational needs
• Manage calendar scheduling for leadership teams while ensuring efficient time management across departments

Requirements

• Proven experience in office management or administrative roles with a focus on operations coordination
• Strong supervisory experience overseeing teams or vendor relationships effectively
• Proficiency in accounting software such as QuickBooks and general bookkeeping practices
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Demonstrated experience with scheduling management tools and calendar organization
• Knowledge of human resources processes including onboarding, training & development, and confidential information handling
• Skilled in customer service with exceptional communication skills—both verbal and written
• Technical proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and spreadsheets creation
• Familiarity with financial software applications related to payroll and budgeting processes
• Office experience that includes clerical duties like filing, phone etiquette, front desk operations, and client communication
• Ability to handle sensitive information discreetly while maintaining professionalism in all interactions

Join us as a Home Office Operations Coordinator to be at the heart of our organizational success! Your expertise will help create a well-organized environment that supports our team’s growth while ensuring operational excellence.

Pay: $50,700.00 - $61,100.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Retirement plan

Work Location: In person