House Manager / Personal Assistant (Full Time)

About the role

We are seeking a highly organized, proactive, trustworthy, and responsible House Manager / Personal Assistant to support a busy family in Singapore. This role is ideal for someone who enjoys leading people, building efficient systems, and ensuring that all aspects of the household operate smoothly while maintaining exceptionally high standards.

Household Management Responsibilities

• Oversee the day-to-day operations of the household
• Recruit, train, supervise, and manage all household staff
• Conduct the recruitment process for domestic helpers and provide training based on established SOPs and the Household Handbook
• Maintain high standards of cleanliness, organization, and quality through regular inspections and quality control
• Develop, implement, and continuously improve household systems, checklists, and Standard Operating Procedures (SOPs)
• Coordinate home repairs, maintenance, renovations, and appointments with vendors and contractors
• Manage household inventory and oversee the purchasing of household supplies
• Identify opportunities to improve household efficiency, organization, and overall operations

Personal Assistant Responsibilities

• Manage the family's calendars, schedules, appointments, and daily commitments
• Coordinate travel arrangements, reservations, and itineraries
• Source and purchase gifts, household items, and other special purchases.
• Liaise with contractors, schools, and service providers
• Assist with special projects and a variety of administrative tasks.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, House Manager, or in luxury hospitality is highly preferred
• Strong leadership and team management skills
• Excellent organizational, communication, and coordination abilities
• Detail-oriented with strong problem-solving skills
• Proficiency in English is required
• Bahasa Indonesia proficiency is an advantage

Ideal Candidate

• Honest, trustworthy, and professional
• Able to remain calm under pressure with excellent problem-solving abilities
• Self-motivated, proactive, and capable of working independently
• Strong leadership skills with a passion for mentoring and managing a team
• Passionate about creating a well-organized, efficient, and smoothly run household
• Committed to maintaining the highest standards in every aspect of their work