HR Accounting Clerk

Position Summary

The HR Accounting Clerk plays a key role in supporting both Human Resources and Finance by ensuring accurate payroll processing, benefits administration, employee recordkeeping, and compliance reporting. This position is ideal for someone who is detail-oriented, organized, and enjoys a mix of administrative, accounting, compliance, and interpersonal work that involves navigating conversations and conflicts with professionalism and composure in a team-oriented environment.

Key Responsibilities

Payroll & Timekeeping

• Process biweekly payroll accurately and on schedule
• Review and audit employee timesheets for accuracy, including work orders, overtime, and leave usage
• Track overtime, standby rotation, and leave hours
• Maintain direct deposit information and payroll records
• Assist with payroll tax filings, reporting, and payment processing
• Prepare and distribute W-2s and 1099s

Benefits & Retirement Support

• Assist with employee benefits administration and enrollment support
• Serve as a resource for employee education on benefit programs
• Negotiate contracts with benefits brokers
• Complete monthly benefit invoice processing and reconciliation with payroll records
• Administer retirement plans per plan design in compliance with federal regulations

HR & Employee Support

• Assist with onboarding and offboarding processes
• Support job postings, application processing, interviews, and pre-employment paperwork
• Help ensure completion of background checks, drug screens, and I-9 verification
• Assist with employment verification requests
• Support department heads with recruitment, retention, & employee management

Compliance & Reporting

• Assist with regulatory reporting including labor statistics and safety reports
• Maintain workers' compensation records and documentation
• Knowledge and implementation of employment and labor laws (FMLA, ADA, COBRA, Etc.)
• Assist with garnishments and other required payroll deductions

Accounting & Administrative Support

• Provide payroll data to accounting and assist with basic AP/AR functions
• Serve as system approver for invoices and vouchers in financial systems
• Maintain organized, secure employee personnel files and records
• Ensure confidentiality and proper handling of sensitive information

What We're Looking For

• Experience in payroll, HR support, bookkeeping, or administrative accounting preferred
• Strong attention to detail and accuracy
• Ability to handle confidential information responsibly
• Basic understanding of payroll and accounting principles
• Strong communication and organizational skills
• Comfortable working in systems and handling multiple priorities