HR Admin & Coordinator

About us

Soma Health is a premium longevity and regenerative medicine clinic dedicated to helping people live healthier, longer lives through preventive medicine, advanced diagnostics, regenerative therapies, and personalized wellness programs.

About the role

The HR Admin & Coordinator provides day-to-day administrative, documentation, and coordination support to the HR team and Management. This role will be responsible for maintaining important HR and company documents, coordinating with internal and external stakeholders, supporting General Affairs, and ensuring assigned tasks are followed through accurately and on time.

We are looking for someone who is highly organized, detail-oriented, proactive, can manage multiple priorities, follow through on tasks, respond effectively to both routine responsibilities and ad-hoc requests from management, and comfortable communicating with people across different levels of the organization.

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Key Responsibilities:

• Provide administrative and coordination support to HR and Management, including General Affairs and day-to-day company administration.
• Manage and maintain HR, company, and clinic-related documentation, including employee records, contracts, official forms, company registration, licenses, and other regulatory documents.
• Coordinate and support statutory and regulatory requirements, including tax and Social Security documentation, company/clinic registrations, licenses, and other government-related submissions.
• Coordinate visa and work permit documentation for foreign employees, including collecting required documents, coordinating with employees and external agencies, and tracking submission and renewal deadlines.
• Coordinate with employees, department heads, management, government authorities, external agencies, suppliers, and other relevant parties to ensure required documents, approvals, and administrative matters are completed accurately and on time.
• Oversee general office administration, including stationery and office supplies, employee uniforms, facilities, and coordination with building management and suppliers.
• Support company activities and employee engagement initiatives, including outings, team building, celebrations, wellness activities, and internal events.
• Take ownership of assigned tasks, manage multiple priorities, maintain confidentiality, and proactively identify and follow up on pending matters or ad-hoc requests from Management.

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Key Requirements:

• Required:

  • Around 3 years of experience in HR administration, office administration, coordination, or similar role.
  • Bachelor's degree in Human Resources, Business Administration, Management, or related field.
  • Strong organizational and document management skills with excellent attention to detail.
  • Proactive, responsible, and trustworthy, with a strong sense of ownership and follow-through.
  • Quick-thinking and able to work efficiently, manage multiple priorities, and adapt to changing or ad-hoc requests.
  • Able to handle confidential information professionally and maintain a high level of discretion.
  • Strong communication and interpersonal skills, with the confidence to coordinate and follow up with different departments and stakeholders.
  • Good command of Thai and intermediate in English.

• Preferred:

  • Experience working in a startup and comfortable working in a fast-paced, dynamic environment.
  • Experience in company administration, General Affairs, legal/official documentation, or employee activities is a plus.