HR Admin Assistant (6 months)

Requirement

Handles HR administration, employee records, recruitment, onboarding, documentation and general HR coordination.

• Strong administrative, organisational and attention-to-detail skills.
• Good communication and interpersonal skills, with the ability to interact effectively with employees at different levels.
• Able to handle confidential and sensitive information responsibly.
• Able to work independently, prioritise tasks and meet deadlines in a fast-paced working environment.
• Proactive, responsible and willing to learn.

Key Responsibilities

• Assist with the candidate selection and recruitment process, including scheduling interviews and providing administrative support during interviews.

• Coordinate with selected candidates to collect the necessary information and documents required for employment and contract preparation.

• Arrange, coordinate & assist in contract signing sessions, ensuring all required documents are completed and properly submitted.

• Support the new hire onboarding process, including:

  • Issuing uniforms and name tags to new joiners.
  • Registering new hires for required training and courses.
  • Updating and informing new joiners of their training, course and commencement details.
  • Coordinating with outlet Person-in-Charge (PICs) on new joiners’ training and commencement arrangements.

• Handle day-to-day HR administrative duties, documentation and filing, ensuring records are properly maintained and updated.

• Coordinate recruitment events, including preparing and printing recruitment posters, application forms and other necessary documents and materials.

• Manage uniform inventory, including placing uniform orders, conducting stock takes, monitoring stock levels, replenishing supplies and issuing uniforms to employees.

• Prepare and issue employee name tags where required.

• Assist with stationery ordering and inventory management to ensure sufficient office supplies are available.

• Assist with the processing and follow-up of Purchase Orders (POs) and tax invoices from vendors.

• Liaise with relevant departments, outlets, candidates and vendors on HR administrative and operational matters.

• Perform any other ad-hoc duties and HR-related assignments as assigned by the superior.