HR Admin Assistant

Job Purpose

The Administration Officer is responsible for providing efficient administrative support to ensure the smooth day-to-day operation of the business. This role coordinates office administration, maintains company records, supports HR and finance processes, liares with government platforms and external suppliers, and ensures compliance with company policies and Saudi regulations.

Office Administration

> Manage the daily administrative operations of the office.

> Maintain accurate filing systems (electronic and physical).

> Prepare letters, reports, presentations, and other business documents.

> Manage incoming and outgoing correspondence.

> Coordinate meetings, book meeting rooms, and prepare meeting minutes.

> Order and maintain office supplies and equipment.

> Support travel bookings, accommodation, and transport arrangements.

Government & Compliance - Assist with documentation relating to Saudi government platforms including:

> Qiwa

> Muqeem

> GOSI

> Mudad

> Absher Business

> Balady (where applicable)

> Prepare documentation required for government transactions.

> Track expiry dates for licenses, visas, Iqamas, insurance, and company registrations.

Liaise with government relations (GRO) to ensure timely processing of.

Payroll Support.

Human Resources Support

> Assist with employee onboarding and offboarding.

> Maintain employee personnel files.

> Prepare employment documents and contracts.

> Coordinate new starter documentation.

> Monitor attendance records and leave requests.

> Support payroll by ensuring employee information is accurate and submitted on time.

Operational Support

> Support club and regional management with administrative tasks.

> Monitor action plans and follow up on outstanding items.

> Maintain company databases and reporting trackers.

> Assist with preparing operational reports and presentations.

> Coordinate supplier appointments and contractor visits.