HR Admin Assistant

About the role

Matic Engineering & Process Pte Ltd is seeking a dedicated and organised HR Admin Assistant to join our team on a full-time basis. This role is based in the Central Region and offers a fantastic opportunity to support our Human Resources department whilst contributing to the smooth operation of our organisation. As HR Admin Assistant, you will be the backbone of our HR function, managing administrative tasks that ensure our people processes run efficiently and effectively. This role is crucial in supporting both our HR team and employees, making a tangible difference to our workplace environment.

Key responsibilities

1. Managing HR databases, employee records, and personnel files, ensuring all information is accurate, up-to-date and securely stored in compliance with data protection regulations
2. Scheduling and coordinating HR meetings, interviews, training sessions and company events, including managing calendars and sending out notifications to relevant parties
3. Processing employee documentation including contract preparation, amendments, leave requests, and onboarding paperwork
4. Supporting the recruitment process by preparing job advertisements, maintaining applicant tracking systems, conducting initial screening and scheduling interviews
5. Assisting with payroll administration, including data entry and verification of employee information and timekeeping records
6. Maintaining HR filing systems, both physical and digital, and ensuring confidentiality of sensitive employee information
7. Providing administrative support to the HR team including correspondence, report preparation and general clerical duties
8. Coordinating employee benefits, insurance schemes and other HR-related programmes
9. Assisting with the organisation of staff training, development programmes and company events
10. Responding to general HR enquiries from employees and providing guidance on HR policies and procedures

What we're looking for

1. Proven experience as an HR Admin Assistant, HR Administrator or similar administrative role within a Human Resources department
2. Strong organisational and time-management skills, with the ability to manage multiple priorities and meet deadlines
3. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience with HR management systems
4. Excellent communication skills, both written and verbal, with a professional and courteous manner
5. Attention to detail and accuracy, particularly when handling sensitive employee information and documentation
6. Knowledge of employment law, HR practices and workplace compliance relevant to Singapore
7. Ability to maintain confidentiality and exercise discretion when handling sensitive HR matters
8. Strong customer service orientation with the ability to support employees with professionalism and empathy
9. Experience with payroll processing or benefits administration is advantageous
10. Familiarity with employee onboarding and offboarding procedures would be beneficial

What we offer

At Matic Engineering & Process Pte Ltd, we believe in creating a supportive and rewarding workplace for our employees. We offer a competitive salary package commensurate with experience, opportunities for professional development and career progression within our organisation. Our team enjoys a collaborative working environment where your contributions are valued and recognised. We provide a comprehensive benefits package including health and wellness support, and we promote a healthy work-life balance. Additionally, we offer opportunities to develop your skills and advance your career within the HR and administration fields. We welcome applications from all candidates and are committed to fostering an inclusive workplace.

About us

Matic Engineering & Process Pte Ltd is a dynamic and growing organisation specialising in engineering and process solutions. We are committed to delivering excellence in everything we do and believe in fostering a culture of professionalism, innovation and teamwork. Our team is made up of dedicated professionals who are passionate about our work and committed to supporting one another. We value integrity, reliability and a collaborative approach to problem-solving. As an employer, we are committed to providing a positive workplace environment where all employees are treated fairly and their contributions are recognised and rewarded.

Apply now

If you are an organised and detail-oriented professional with strong HR administrative experience, we would like to hear from you. Please submit your curriculum vitae and a cover letter outlining your relevant experience and why you would be an excellent fit for this role. Join our team and make a difference in supporting our people and organisation.